Legal and Compliance Administrator

About Deluxe Holiday Homes

Role Overview

Key Responsibilities

• Registers and renewals
• Keep one master register of all licenses, permits, tenancies and contracts, with expiry and renewal dates.
• Flag notice windows and auto-renewals in good time, so nothing lapses or renews by accident.
• Maintain the per-unit holiday-home permit and Ejari list; send a short monthly summary to the Founder.
• Documents and contracts
• Keep one organized, easy-to-search document library — the single source of truth.
• Prepare routine agreements from templates: tenancy, landlord, guest, vendor, NDA and brokerage.
• First-check incoming agreements — parties, dates, signatures, missing clauses — and flag anything unusual to counsel.
• Authorities and coordination
• Coordinate the PRO on license and permit renewals, and handle Ejari registrations.
• Liaise with DET / DTCM, RERA and free zones; manage documents with our external lawyers.
• Keep audit and inspection files ready, and AML / data-protection records up to date under guidance.

Correspondence

• Look after the legal@ inbox — triage, log and chase.
• Draft replies and standard letters for the Founder’s approval.
• Keep the templates library and simple SOPs current.

Required Qualifications

• Some experience in legal admin, compliance admin, paralegal work or real-estate\\ admin — a paralegal-trained or law-graduate background is ideal.
• Organized and reliable — you keep documents and deadlines under control without dropping them
• Comfortable reading an agreement and spotting what’s missing or expired.
• Happy to deal with UAE authorities and a PRO, and to use AI tools (ChatGPT, Claude) day to day.
• Takes initiative within your remit — you make the routine calls and flag the rest (we’ll check this with a previous manager).
• Strong written English; UAE-based or able to relocate to Dubai.

Preferred Qualifications

• Arabic — for reading bilingual contracts and dealing with authorities.
• Real-estate or holiday-homes background (Ejari, RERA, DTCM permits).
• Has built or run a contract / license register or document system before.
• Some awareness of real-estate AML (goAML) and UAE data protection — or keen to learn.
• Genuinely interested in a long-term compliance / operations role — not a stepping stone to a law firm.