Legal Administrative Assistant
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Key skills for this role
About the Role
Deyaar Development seeks a Legal Administrative Assistant to support the General Counsel and legal department in Dubai. The role involves calendar management, document preparation, handling legal notices, processing invoices, and maintaining corporate records.
Key Skills for This Role
Responsibilities
- Assist the General Counsel, supporting legal staff by daily work and administrative duties
- Maintain case specific paper and digital files for easy tracking and retrieval
- Prepare and maintain drafts of standard forms, letters and agreements for legal staff use
- Ensure assigning and finalizing Legal Help desk queries to related legal advisors within 48 hours
- Issue and control all legal notices (External and internal) related to operations and utilities
- Send documents for translation and review, process invoices in Oracle system
- Process law firms’ invoices in Oracle system
- Handle all company's trade licenses issuances, renewals and amendments
- Maintain all company's trademarks issuances, renewals and amendments
- File cases for service charges in Rental Dispute Centre and follow up
Requirements
- Bachelor's Degree in Business Administration or any relevant course
- 3 4 Years of work experience as a Legal Secretary in Real Estate Legal either in a legal firm or property management or real estate company
- Bi lingual (English and Arabic)
Full Job Posting
Role Overview
- The Legal Admin Assistant provides high level administrative support, ensuring smooth and efficient operations within the Legal Department.
- This role assist the General Counsle in executive level responsibilities, including complex calendar management, document preparation, and administrative duties, while maintaining the utmost confidentiality and professionalism.
Role & Responsibilities
- Assist the General Counsel, supporting legal staff by daily work in addition to administrative duties, coordinating between legal division and other departments.
- Maintain case specific paper and digital files for easy tracking and retrieval.
- Prepare and maintaining drafts standard forms, letters and agreements for legal staff use.
- Ensure assigning and finalizing Legal Help desk queries to related legal advisors within 48 hours.
- Issue and control all legal notices (External and internal) related to operations and utilities to be finalized within one week.
- Send documents for translation and review the same, process invoices in Oracle system and follow up with account department for payments.
- Process law firms’ invoices in Oracle system.
- Follow up with accounts department for legal firm's payments and maintaining the record of the engagement’s letters.
- Assist with timely review and/or preparation of all company legal documents including, but not limited to, Distribution Agreements, Development Agreements, MOA's, POA's, leasing agreements, NOC's, MOU's, Sale and Purchase agreements, internal agreements with third parties, Legal Notices, etc.
- Handle all company's trade licenses issuances, renewals and amendments.
- Maintain all company's trademarks issuances, renewals and amendments.
- Maintain updated records and assist for all company's POAs issuance and revocation.
Qualifications
- Bachelor's Degree in Business Administration or any relevant course.
- 3 4 Years of work experience as a Legal Secretary in Real Estate Legal either in a legal firm or property management or real estate company.
- Bi lingual (English and Arabic).
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