Leasing Coordinator
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Role Overview
The Leasing Coordinator supports the Leasing Team with administrative and operational aspects of the leasing process.
The role covers lease documentation, EJAR contracts, payments, move-in processes, and coordination with cross-functional teams.
The position suits an organized, detail-oriented person seeking to build a career in real estate.
Key Skills for This Role
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About Flow
Flow is a real estate company, technology platform, and operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces.
The company focuses on flexible, connected living experiences and resident-centered communities.
About the role
The Leasing Coordinator supports the Leasing Team with administrative and operational aspects of the leasing process.
The role covers lease documentation, EJAR contracts, payments, move-in processes, and coordination with cross-functional teams.
The position suits an organized, detail-oriented person seeking to build a career in real estate.
Responsibilities
- Prepare lease documentation, quotations, reservations, and accurate internal records.
- Coordinate the leasing process from reservation through move-in.
- Prepare and process EJAR contracts and verify required documents and lease details.
- Maintain prospect, resident, and lease information in CRM systems and internal trackers.
- Provide administrative support and customer service to residents, prospects, and internal stakeholders.
Day-to-day activities
- Prepare lease offers, reservation agreements, quotations, invoices, and leasing documentation.
- Create and process EJAR contracts and follow up on outstanding documents or approvals.
- Update CRM systems, Excel trackers, and internal databases with accurate leasing information.
- Coordinate with Finance, Resident Experience, Operations, and Leasing Agents on lease execution and move-ins.
- Respond to inquiries through email, WhatsApp, phone calls, and internal communication platforms.
Ideal background
- 1–2 years of experience in administration, customer service, sales support, real estate, or a similar coordination role.
- Experience working with EJAR is required.
- Experience working in Saudi Arabia is required.
- Strong organizational skills and excellent attention to detail.
- Comfort using CRM systems, Microsoft Excel, Google Workspace, WhatsApp, Slack, and other communication tools.
- Fluent English with excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- The candidate must be physically located in Saudi Arabia.
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