Lead Document Controller
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Key skills for this role
About the Role
Parsons is looking for a Document Control Lead to oversee the document control function on a project. You will implement best practices, ensure compliance with industry standards, and lead a team of document control specialists.
Key Skills for This Role
Responsibilities
- Serves as the document control job leader, providing technical guidance to lower level Document Control Specialists assigned to the project
- Reviews work produced to ensure timely and accurate results
- Completes performance evaluations for those assigned
- Implements document/data management solutions with a primary focus on document control and records management
- Administers data/document management applications
- Processes one or more document types through all procedural steps in accordance with well defined procedures and guidelines
- Ensures that pre established document control requirements are satisfactorily met throughout the duration of the project
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required
- Enters data and produces reports using other standard office automation or department specific computer applications
- Initiates and replies to routine correspondence related to area of responsibility
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility
- Works with other staff members as needed to develop and improve services
Requirements
- Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field
- Minimum of 5 years of experience in document control or records management, with at least 2 3 years in a leadership or supervisory role
- Proven experience in managing document control systems and teams for large scale projects or organizations
- Experience with document management software such as Aconex, Procore, SharePoint, or similar platforms
- In depth knowledge of document control procedures, standards, and regulations (ISO, industry specific standards)
- Strong organizational skills, with the ability to manage large volumes of documents efficiently
- Excellent attention to detail, ensuring accuracy and completeness of all documents
- Ability to lead and manage a team, ensuring productivity and compliance with project deadlines
- Strong communication skills, both written and verbal
- Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with document management systems
Full Job Posting
Job Description
- Parsons is looking for an amazingly talented Document Control Lead to join our team!
- In this role you will oversee the document control function on the project, ensuring that all documents are properly recorded, stored, and distributed to the relevant parties in a timely manner.
- The Document Control Lead will implement best practices, and ensure compliance with industry standards, all while improving processes and systems to drive efficiency.
What You'll Be Doing
- Serves as the document control job leader, providing technical guidance to lower level Document Control Specialists assigned to the project.
- Reviews work produced to ensure timely and accurate results.
- Completes performance evaluations for those assigned.
- Implements document/data management solutions with a primary focus on document control and records management.
- Administers data/document management applications.
- Processes one or more document types through all procedural steps in accordance with well defined procedures and guidelines.
- Ensures that pre established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Enters data and produces reports using other standard office automation or department specific computer applications.
- Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility.
- Works with other staff members as needed to develop and improve services.
What Required Skills You’ll Bring
- Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
- Minimum of 5 years of experience in document control or records management, with at least 2 3 years in a leadership or supervisory role.
- Proven experience in managing document control systems and teams for large scale projects or organizations.
- Experience with document management software such as Aconex, Procore, SharePoint, or similar platforms.
- In depth knowledge of document control procedures, standards, and regulations (ISO, industry specific standards).
- Strong organizational skills, with the ability to manage large volumes of documents efficiently.
- Excellent attention to detail, ensuring accuracy and completeness of all documents.
- Ability to lead and manage a team, ensuring productivity and compliance with project deadlines.
- Strong communication skills, both written and verbal, to facilitate communication with stakeholders at all levels.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with document management systems.
What Desired Skills You’ll Bring
- Certification in document control (e.g., Certified Document Controller or ISO 9001) or records management.
- Strong knowledge of legal and regulatory document retention requirements.
- Familiarity with document control systems and project management and enterprise resource planning (ERP) software.
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