Junior Office Assistant
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Key skills for this role
About the Role
Hamad International Airport seeks a Junior Office Assistant to support document management, filing, and administrative tasks. The role includes reception duties, pantry maintenance, and database updates.
Key Skills for This Role
Responsibilities
- Distribute correspondences, mail and send faxes. Record all incoming and outgoing documents.
- Assume counter receptionist duties, greet employees and assist them with appropriate staff members.
- Arrange and prepare refreshments for meetings. Assist clients/guests as and when required.
- Maintain a proper filing system. File documents, letters and other correspondence into analogous files.
- File all documents in respective files/folders within 24 hours from the time of receipt, with zero errors.
- Update and maintain the database at all times.
- Monitor office/pantry supplies consumption and prepare replenishment requisitions.
- Undertake cleaning activities for the area and keeps the area clean and tidy.
- Wash and clean material in the pantry so it is ready for use on an ongoing basis.
- Prepare and serve beverages to employees and guests and undertake all other kitchen duties.
- Perform other department duties related to his / her position as directed by the Head of the Department.
Requirements
- Basic Literacy and Numeracy skills
- English communication skills
- Entry level roles no prior job related work experience
- Ability to foster teamwork among team members
- Ability to process and work with confidential information
- Excellent administrative capabilities to assist departmental needs
Full Job Posting
About the role
- Supports the requirements and the effective administration of document maintenance and logistical support to the line manager and department, systematically improving and organizing the filing system and database, and coordinating documents as necessary with other departments.
Key responsibilities
- Distribute correspondences, mail and send faxes. Record all incoming and outgoing documents in an effective and efficient manner.
- Assume counter receptionist duties, greet employees and assist them with appropriate staff members as and when required.
- Arrange and prepare refreshments for meetings. Assist clients/guests as and when required.
- Maintain a proper filing system. File documents, letters and other correspondence into analogous files to maintain up to date, neat and orderly files at all times.
- File all documents in respective files/folders within 24 hours from the time of receipt, with zero errors. Assist, process, update and maintain various records for department staff.
- Update and maintain the database at all times.
- Monitor office/pantry supplies consumption and prepare replenishment requisitions to maintain sufficient supplies and the smooth flow of office operations.
- Undertake cleaning activities for the area and keeps the area clean and tidy.
- Wash and clean material in the pantry so it is ready for use on an ongoing basis.
- Prepare and serve beverages to employees and guests and undertake all other kitchen duties.
- Perform other department duties related to his / her position as directed by the Head of the Department.
About you
- Basic Literacy and Numeracy skills, English communication skills with Entry level roles no prior job related work experience.
- Ability to foster teamwork among team members.
- Ability to process and work with confidential information, self manage assignments.
- Excellent administrative capabilities to assist departmental needs.
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