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Junior Legal Secretary

MENA Recruit
Dubai, UAE
Full Time
Junior
Onsite
1 months ago
Microsoft OfficeLegal Document ManagementDiary ManagementTravel ArrangementsClient CommunicationAttention to Detail
Free

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Microsoft OfficeLegal Document ManagementDiary Management
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The Role

  • Our client, a well established international law firm, is seeking to recruit a Junior Legal Secretary to join their Dubai office.
  • This is an excellent opportunity for a motivated and detail oriented legal support professional with a minimum of 3 years of experience to develop their career within a prestigious, fast paced international legal environment.
  • The successful candidate will provide high quality secretarial and administrative support to lawyers across the firm's practice groups.

Key Responsibilities

  • Provide comprehensive secretarial and administrative support to lawyers and legal teams.
  • Prepare, format, amend, proofread, and finalize legal documents, correspondence, reports, and presentations.
  • Manage diaries, coordinate meetings, and arrange conference calls across multiple time zones.
  • Handle travel arrangements, including flights, accommodation, visa requirements, and expense claims.
  • Maintain and organize electronic and physical filing systems in accordance with firm policies.
  • Assist with document production, document execution processes, and client onboarding procedures.
  • Liaise professionally with clients, external counsel, courts, and service providers.
  • Support billing and time entry processes, including the preparation of invoices and expense reports.
  • Monitor deadlines and assist with workflow management to ensure timely completion of tasks.
  • Perform general administrative duties and provide additional support as required.

Requirements

  • Minimum of 3 years of experience as a Legal Secretary, Junior Legal Secretary, Legal Administrative Assistant, or similar role within a law firm or professional services environment.
  • Previous experience supporting multiple stakeholders in a fast paced environment.
  • Strong proficiency in Microsoft Office applications, particularly Word, Outlook, PowerPoint, and Excel.
  • Exposure to legal document management systems such as iManage, Aderant, Intapp, and other similar apps would be advantageous.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and time management skills with the ability to prioritize effectively.
  • Exceptional attention to detail and accuracy.
  • Professional, proactive, and service oriented approach.
  • Ability to work independently while contributing positively to a team environment.
  • High level of discretion and confidentiality.
  • Experience within an international law firm would be highly desirable.
  • Candidates must currently be based in Dubai or elsewhere within the UAE and willing to relocate.

About the company

  • MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai.
  • Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C Suite positions.
  • Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise.
  • The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates.

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