Junior Document Controller

Location

• The posting lists Mumbai and Kochi as possible locations.

Qualifications

• Bachelor’s degree with advanced computer skills and/or a secretarial course.
• One to three years of document control experience in an engineering consultancy, PMC, or construction environment may be considered; fresh graduates with strong administrative or organizational skills may also be considered.
• Basic understanding of ISO 9001 Quality Management Systems.
• Proficiency in MS Office applications, including advanced MS Word formatting and template management.
• Exposure to Aconex, EDMS, SharePoint, Autodesk Construction Cloud, or similar systems is an advantage.
• Ability to manage multiple tasks and meet deadlines under supervision.
• High attention to detail and accuracy.
• Good written and verbal communication skills.

Business Development Support

• Support the team in maintaining quality documentation that reflects well on the company with clients.
• Build effective working relationships with project managers, engineers, and client representatives.
• Follow company templates, branding, and documentation standards consistently.
• Support process and document workflow improvements as guided by senior team members.

Document Control Role

• Ensure documents comply with company document control procedures and client requirements.
• Maintain incoming and outgoing project documents.
• Register, track, and distribute engineering drawings, reports, RFIs, submittals, transmittals, and correspondence under supervision.
• Upload and manage documents in EDMS platforms such as Aconex, SharePoint, Autodesk Construction Cloud, or similar systems.
• Support timely document circulation and follow up on overdue submissions or approvals.
• Check documents for completeness, naming conventions, revisions, and formatting before submission.
• Coordinate document submissions and follow-ups with engineers, consultants, contractors, and internal teams.
• Archive completed project documentation according to company retention policies.

QA and Quality Role

• Support implementation and maintenance of the ISO 9001-based Quality Management System.
• Assist in maintaining the Project Quality Management Plan.
• Help log, track, and follow up Non-Conformance Reports under guidance.
• Support internal and external quality audits, including scheduling, documentation, and corrective-action follow-up.
• Maintain QA/QC documentation, including records, logs, ITPs, method statements, and checklists.
• Assist engineering and site teams with quality-related documentation and reporting.

Company Practices