Human Resources Coordinator
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Key skills for this role
About the Role
Confidential is seeking a Human Resources Coordinator to manage onboarding and HR operations in Abu Dhabi. The role involves drafting offer letters, coordinating visa processes, maintaining employee files, and supporting HR reporting.
Key Skills for This Role
Responsibilities
- Draft offer letters and coordinate with candidates for visa and onboarding processes
- Maintain and update Candidate tracker to ensure compliance with defined timelines
- Coordinate with travel agencies for mobilization flights and hotel accommodations
- Liaise with PROs and candidates for labor approvals and visa arrangements
- Facilitate security clearance processes and communicate delays to stakeholders
- Prepare and organize new employee files ensuring completeness and accuracy
- Conduct HR Induction for new employees
- Respond to HR related inquiries and facilitate requests such as leave balance and salary certificates
- Prepare status change, transfer, job title change, and salary increase letters
- Compile and prepare HR reports such as onboarding, exit interviews, attrition, training
Requirements
- Ensure all required approvals and documents are in place before onboarding new employees
- Draft offer letters and coordinate with candidates for visa and onboarding documentation
- Maintain and update Candidate tracker to ensure compliance with timelines
- Liaise with PROs and candidates for labor approvals and visa arrangements under UAE labor laws
- Prepare and organize new employee files ensuring completeness and accuracy
- Respond to HR related inquiries and facilitate requests such as leave balance and salary certificates
- Prepare status change, transfer, job title change, and salary increase letters
- Compile and prepare HR reports such as onboarding, exit interviews, attrition, training
- Submit recruitment invoices and coordinate with finance team
Full Job Posting
Accountability Areas
- Onboarding and Operations are the main accountability areas.
Onboarding
- Ensure all required approvals and documents are in place before onboarding new employees.
- Draft offer letters and coordinate with candidates to collect all necessary documentation for visa and onboarding processes.
- Maintain and update the Candidate tracker to ensure compliance with defined timelines and highlight any delays to the recruiter and Business HR.
- Collaborate with recruitment team members to confirm start dates and ensure a smooth onboarding process.
- Coordinate with travel agencies to arrange mobilization flights, hotel accommodations, or other travel requirements.
- Liaise with PROs and candidates for labor approvals and visa arrangements, adhering to UAE labor laws.
- Facilitate security clearance processes and promptly communicate delays to relevant stakeholders.
- Prepare and organize new employee files, ensuring completeness and accuracy of required forms.
- Submit recruitment invoices through the system and coordinate with the finance team for processing.
- Conduct HR Induction
Operations
- Ensure that all required documents as per the new joiner checklist are received from the Recruitment/ Senior HR Coordinator to create the employee file and details were completely entered in HRMS
- Respond to various HR related inquiries from employees and facilitate requests such as leave balance information, letters and salary certificates etc.
- Prepare status change, transfer, job title change, and salary increase letters.
- Ensure all relevant documents related to change in employee status, remuneration, warnings are updated in HRMS and hard copies are passed over for filing.
- Liaise with the travel agent and arrange annual leave, repatriation flights and hotel accommodation.
- Compile and prepare various HR reports such as onboarding, exit interviews, attrition, training as and when required
- Ensure employee documents related to payroll are submitted to Asst. Payroll Manager/Payroll Specialist on or before payroll cut off
- Prepare all documents needed related to Medical and Life Insurance application/renewal
- Prepare Purchase Requisitions and Payment Request related to HR Transactions and Agreements
Other Responsibilities
- As directed by the line manager
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