Human Resource Assistant/ Specialist
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Key skills for this role
About the Role
Contribute to HR strategy, manage Oracle HCM, ensure compliance, handle employee relations, and drive performance management and continuous improvement initiatives.
Key Skills for This Role
Responsibilities
- Contribute to the development and execution of the Human Resources strategy
- Manage end to end employee cycle through Oracle HCM Cloud
- Administer and monitor Oracle HCM workflows, approvals, and system controls
- Coordinate Oracle HCM system enhancements, quarterly releases, and UAT
- Manage employee relations matters including grievances, disciplinary actions, and investigations
- Manage the annual performance management cycle
- Develop HR dashboards and management reports using Oracle HCM Analytics
- Ensure compliance with labour laws and internal policies
- Lead, coach, and develop HR team members
Requirements
- Experience with Oracle HCM Cloud including employee data management, workflows, and system enhancements
- Knowledge of HR policies, procedures, and governance standards
- Experience in employee relations, grievances, and disciplinary actions
- Ability to manage performance management cycle and learning activities
- Strong analytical skills for HR dashboards and reporting
- Knowledge of labor laws and regulatory compliance
- Leadership and team coaching skills
Full Job Posting
Strategic Responsibilities
- Contribute to the development and execution of the Human Resources strategy, ensuring alignment with the Company’s strategic objectives and business priorities.
- Partner with business leaders to provide strategic HR advice on organizational effectiveness, workforce planning, employee engagement, and organizational development.
- Develop, review, and implement HR policies, procedures, frameworks, and governance standards in line with regulatory requirements and industry best practices.
- Drive continuous improvement initiatives to enhance HR service delivery, employee experience, and operational efficiency.
HR Operations & Oracle HCM Management
- Manage the end to end employee cycle through Oracle HCM Cloud, including employee data management, appointments, transfers, leave administration, organizational assignments, and separation processes.
- Ensure the accuracy, integrity, and confidentiality of employee information maintained within Oracle HCM Cloud.
- Administer and monitor Oracle HCM workflows, approvals, role based security, and system controls to ensure timely processing of HR transactions.
- Coordinate Oracle HCM system enhancements, quarterly releases, configuration changes, user acceptance testing (UAT), and implementation of new HR functionalities.
- Collaborate with Information Technology and system vendors to resolve Oracle HCM issues, improve system performance, and optimize HR processes.
- Lead digital HR initiatives by identifying opportunities for automation, workflow optimization, and continuous improvement using Oracle HCM capabilities.
- Ensure compliance with data governance standards, audit requirements, and information security controls relating to Oracle HCM.
Employee Relations
- Manage employee relations matters, including grievances, disciplinary actions, investigations, conflict resolution, and employee counselling.
- Promote a positive employee relations climate through effective communication, engagement, and conflict management.
- Ensure employee matters are handled consistently, fairly, and in accordance with Company policies and applicable legislation.
Performance Management & Learning
- Manage the annual performance management cycle and ensure consistent implementation across the organization.
- Provide guidance to managers on performance reviews, development planning, and performance improvement initiatives.
- Coordinate learning and development activities based on organizational capability requirements.
- Support leadership development, succession planning, and talent management initiatives.
HR Analytics & Reporting
- Develop HR dashboards and management reports using Oracle HCM Analytics.
- Monitor workforce metrics including headcount, turnover, absenteeism, performance, employee demographics, and HR service levels.
- Provide analytical insights and recommendations to support workforce planning and strategic decision making.
Governance, Risk & Compliance
- Ensure compliance with applicable labour laws, regulatory requirements, internal policies, and corporate governance standards.
- Maintain accurate HR documentation and support internal and external audit activities.
- Identify and mitigate HR operational risks through appropriate controls and compliance monitoring.
- Safeguard the confidentiality of employee information and ensure adherence to data privacy requirements.
People Management
- Lead, coach, and develop HR team members to achieve departmental objectives.
- Allocate work, monitor performance, and provide ongoing coaching and feedback.
- Foster a culture of accountability, collaboration, continuous improvement, and customer service excellence.
- Identify capability gaps and implement development plans to enhance team performance.
Stakeholder Management
- Build effective relationships with business leaders and provide proactive HR support across all business units.
- Collaborate with Finance, Information Technology, Internal Audit, Risk, and other departments to ensure seamless HR service delivery.
Continuous Improvement
- Lead initiatives to improve HR processes, systems, and service delivery through automation and best practices.
- Promote innovation and digital transformation within the Human Resources function by maximizing the capabilities of Oracle HCM and related technologies.
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