HR Operations Officer
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Key skills for this role
About the Role
Provide administrative support, assist with onboarding, payroll, and benefits, while coordinating recruitment activities and ensuring compliance in Human Resources.
Key Skills for This Role
Responsibilities
- Maintain accurate and organized employee personnel files
- Monitor general HR inbox and respond to routine employee questions
- Prepare new hire offer letters and onboarding packets
- Coordinate new hire orientation logistics
- Assist with offboarding processes including deactivating access badges and processing asset returns
- Assist employees with benefits enrollment questions
- Compile timesheets and verify PTO requests for payroll
- Coordinate interview schedules between candidates and hiring managers
- Initiate and track background check requests
- Assist with posting job advertisements on job boards and company careers page
Requirements
- At least 2 years of administrative or office experience
- Bachelor's degree in HR, Business, or related field preferred but not required
Full Job Posting
Administrative & Clerical Support
- Filing & Data Entry: Maintain accurate and organized digital and physical employee personnel files. Scan, upload, and archive documents daily.
- Inbox Management: Monitor the general HR inbox, responding to routine employee questions and escalating complex issues to senior team members.
- Mail & Supplies: Distribute incoming mail, prepare outgoing packages, and manage office/HR supply inventory.
Onboarding & Offboarding Support
- New Hire Paperwork: Prepare new hire offer letters and onboarding packets. Ensure all I 9 forms and tax documents are collected and completed correctly on the employee's first day.
- Orientation Scheduling: Coordinate the logistics for new hire orientation (booking rooms, ordering catering, setting up equipment, preparing name badges).
- Offboarding: Collect signed resignation forms, deactivate building access badges, and process asset returns (laptops/phones) under the supervision of a senior team member.
Benefits & Payroll Assistance
- Benefits Support: Assist employees with basic benefits enrollment questions and direct them to the correct insurance carriers for complex claims.
- Payroll Data: Assist the payroll team by compiling timesheets and verifying PTO requests to ensure they are approved before the payroll deadline.
Recruitment Administration (If applicable)
- Scheduling: Coordinate interview schedules between candidates and hiring managers.
- Background Checks: Initiate and track the status of background check requests.
- Job Postings: Assist with posting job advertisements on job boards and the company careers page.
Qualifications
- Education: Bachelor’s degree (in progress or completed) in Human Resources, Business, or a related field is a plus but not required.
- Experience: At least 2 years of administrative or office experience. Prior HR experience is not required; we are willing to train the right candidate!
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