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naukri

HR & Office Manager

Bukhash Brothers
Dubai, UAE
Full Time
Manager
Yesterday
HR GovernanceRecruitmentEmployee Lifecycle ManagementPayroll CoordinationPerformance ManagementUAE Labor Law Compliance
Free

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HR GovernanceRecruitmentEmployee Lifecycle Management
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Role Summary

  • The HR & Office Manager is responsible for the overall governance, compliance, and operational oversight of Human Resources and Workplace Operations across the group.
  • The role oversees recruitment governance, employee lifecycle management, payroll coordination, performance administration, regulatory compliance, workplace infrastructure, vendor management, facilities budgeting, safety standards, and business continuity.
  • The HR & Office Manager holds full accountability for compliance with UAE labor laws, Emiratisation, GPSSA, NAFIS, and all employee and owner related permits and licenses.

A. Human Resources Governance & Operations

  • Conduct first round interviews for full time positions (behavioral and suitability assessment).
  • Participate in final interviews with department heads for full time roles.
  • Approve final hiring decisions within approved salary budgets.
  • Provide hiring feedback and direction to the HR Recruitment Assistant.
  • Monitor recruitment tracker to ensure timely role closures.
  • Conduct orientation sessions for all new full time employees and interns.
  • Review and confirm completion of onboarding documentation.
  • Monitor probation review meetings before confirmation deadlines.
  • Issue probation confirmation or extension letters.
  • Review and approve final settlements.
  • Ensure that employee and candidate tracking systems (KEKA) are updated.
  • Review and approve employment contracts before issuance.

A. (continued)

  • Review contract renewals and amendments prior to release.
  • Initiate contract renewal process at least 60 days before expiry.
  • Approve final settlements and termination documentation.
  • Issue disciplinary letters and warning notices when required.
  • Ensure HR records remain structured and audit ready.
  • Review visa documentation prepared by HR Recruitment Executive before PRO submission.
  • Monitor visa processing timelines (new, renewal, cancellation).
  • Escalate delays or compliance risks when necessary.
  • Approve employee cancellation procedures and final documentation.
  • Review monthly attendance summary before payroll submission.
  • Validate leave balances and unpaid leave deductions.
  • Approve payroll input sheet prior to submission to Finance.

A. (continued) & B. Emiratisation, GPSSA & NAFIS Governance

  • Review documentation for absenteeism and disciplinary cases.
  • Maintain and monitor KPI tracking system.
  • Collect performance evaluation forms from department heads.
  • Archive performance documentation.
  • Document performance improvement plans when required.
  • Track probation performance reviews.
  • Maintain a structured HR filing system (physical and digital).
  • Ensure employee records are updated and complete.
  • Maintain strict confidentiality of employee and company information.
  • Update HR policies when instructed by management.
  • Develop and oversee the company's Emiratisation implementation plan.
  • Monitor compliance with Emiratisation quotas and MOHRE regulations.

B. (continued) & C. Employee, Owner & Corporate Permit Compliance

  • Stay continuously updated on regulatory changes and penalties.
  • Oversee onboarding and documentation of UAE National employees.
  • Ensure compliance with GPSSA registration and contributions.
  • Oversee compliance with the NAFIS program where applicable.
  • Review and approve GPSSA and NAFIS documentation prior to submission.
  • Maintain Emiratisation compliance trackers and audit readiness.
  • Oversee employee work permits and labor documentation validity.
  • Ensure employee medical insurance policies remain compliant and active.
  • Oversee professional licenses required for employees.
  • Monitor validity of social media permits and influencer related permits of company owners.
  • Ensure compliance with any media, production, or content related regulatory permits.
  • Stay informed of Free Zone, DED, MOHRE, and regulatory updates affecting employees and owners.

D. Office & Workplace Operations Governance

  • Define workplace operational, safety, and emergency response standards and protocols.
  • Ensure the company maintains structured emergency preparedness plans.
  • Oversee implementation and periodic review of Emergency Response & Safety Protocols.
  • Establish business continuity measures to minimize operational disruption during crises.
  • Monitor government advisories and regulatory updates that may impact office operations.
  • Conduct periodic facility and safety audits to ensure standards are maintained.
  • Identify operational and safety inefficiencies and implement improvement measures.
  • Ensure emergency kits, safety signage, evacuation plans, and compliance documentation are maintained.
  • Escalate major facility, health, or security risks to senior management immediately.

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