HR & Assistant (Russian speaking Mandatory)

Job Overview

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for senior management
• Handle daily correspondence, emails, phone calls, documents, and other administrative communications
• Provide comprehensive HR and assistance to senior management as required
• Coordinate and follow up on tasks, ensuring priorities and deadlines are managed effectively
• Prepare reports, presentations, meeting agendas, letters, and other business documentation
• Organize and maintain accurate digital and physical filing systems and company records
• Liaise professionally with clients, suppliers, service providers, government authorities, and other external stakeholders when required
• Schedule and coordinate meetings, appointments, events, and other business or administrative activities
• Assist with contributing to the smooth and efficient day-to-day operation of the office
• Monitor outstanding tasks, deadlines, appointments, and commitments, and proactively follow up to ensure timely completion
• Assist senior management with research, information gathering, document preparations
• Handle sensitive and confidential business and personal information with a high level of professionalism, discretion, and integrity

Requirements

• Previous experience as an HR Assistant, Executive Assistant, Office Administrator, or in a similar administrative support role
• Experience supporting senior management or executives
• Based in the UAE
• Available to work full-time and on-site
• Excellent organizational and time-management skills
• Strong attention to detail and ability to follow through on tasks from start to completion
• Ability to maintain confidentiality and exercise sound judgment when dealing with sensitive information
• Willingness to take on a combination of administrative, business, and personal assistance responsibilities as required by management