HR & Assistant (Russian Mandatory)

About the Role

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for senior management.
• Handle daily correspondence, emails, phone calls, documents, and other administrative communications.
• Provide comprehensive HR and assistance to senior management as required.
• Coordinate and follow up on tasks, ensuring priorities and deadlines are managed effectively.
• Prepare reports, presentations, meeting agendas, letters, and other business documentation.
• Organize and maintain accurate digital and physical filing systems and company records.
• Liaise professionally with clients, suppliers, service providers, government authorities, and other external stakeholders when required.
• Schedule and coordinate meetings, appointments, events, and other business or administrative activities.
• Assist with contributing to the smooth and efficient day-to-day operation of the office.
• Monitor outstanding tasks, deadlines, appointments, and commitments, and proactively follow up to ensure timely completion.

Profile

• Highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English.
• Russian language proficiency is preferred and will be considered an advantage.
• Strong interpersonal and professional communication skills, with the ability to interact confidently with senior management, clients, suppliers, and external parties.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Familiarity with Adobe Acrobat and basic PDF editing and document management.
• Comfortable learning and using new software, digital platforms, and administrative tools.
• Proactive and resourceful, with the ability to anticipate requirements and take initiative without constant supervision.
• Strong problem-solving and decision-making skills, with the ability to prioritize tasks according to urgency and importance.
• Dependable, flexible, and capable of working independently while maintaining a high standard of work.
• Professional, discreet, trustworthy, and comfortable handling confidential business and personal matters.
• Presentable and professional in appearance and conduct.

Requirements

• Previous experience as an Human Resources Assistant, Executive Assistant, Office Administrator, or in a similar administrative support role is preferred.
• Experience supporting senior management or executives is an advantage.
• Based in the UAE.
• Available to work full-time and on-site.
• Excellent organizational and time-management skills.
• Ability to manage multiple responsibilities and changing priorities in a fast-paced environment.
• Strong attention to detail and ability to follow through on tasks from start to completion.
• Ability to maintain confidentiality and exercise sound judgment when dealing with sensitive information.
• Willingness to take on a combination of administrative, business, and personal assistance responsibilities as required by management.

What We Offer

• Opportunity to work closely with senior management and key decision-makers.
• A professional, collaborative, and dynamic working environment.
• Exposure to a variety of business operations, projects, and management activities.
• Opportunity to develop strong administrative, organizational, and professional skills.
• Opportunities for increased responsibility and professional growth based on performance.