HR Assistant
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Key skills for this role
About the Role
Saab UK seeks an HR Assistant to provide operational and administrative support for the HR function of Seaeye. The role covers recruitment, onboarding, payroll, benefits administration, and employee engagement, requiring high discretion and attention to detail.
Key Skills for This Role
Responsibilities
- Support the recruitment team with offers of employment and contracts through to onboarding and induction programs
- Prepare contracts of employment for all new starters and internal transfers
- Responsible for the new starter process and inductions, ensuring all necessary paperwork is returned and accurately completed
- Support pre employment checks, right to work, including BPSS and higher level security clearances where applicable
- Ensure accurate and timely data is prepared for payroll each month
- Responsible for all benefits administration including starters and leavers for Private medical cover, dental, salary sacrifice etc
- Champion wellbeing and engagement across the business and participate in campus initiatives
- Deliver all day to day HR administration across the employee lifecycle
- Manage and maintain accurate employee data, including new starters, changes, leavers, induction, probation and annual leave
- Maintain personnel files, ensuring they are well organised and up to date
- Responsible for booking all internal/external training courses, ensuring all completed training courses are entered into Workday
- Ensure all mandatory training are completed and all records are updated and maintained accurately and efficiently
Requirements
- Experience of working within a fast paced HR environment
- Ability to identify and resolve potential problems or issues and escalate where appropriate
- Ability to advise and support managers confidently and pragmatically
- Proven ability to plan and prioritise a busy workload and meet agreed targets/deadlines
- Excellent attention to detail
- Professional, reliable and self sufficient
- Friendly, approachable with a can do attitude
Full Job Posting
Introduction
- Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation.
- Saab offers world leading solutions and services in defence, aviation, space, and civil security to keep people and society safe.
- We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
The Role
- The HR Assistant role will provide Operational and administrative support for the HR function of Seaeye.
- The role requires high levels of discretion and attention to detail.
Key Accountabilities and Responsibilities
- Supporting the recruitment team with offers of employment and contracts through to the onboarding and induction programs.
- Prepare contracts of employment for all new starters and internal transfers.
- Responsible for the new starter process and inductions, ensuring all necessary paperwork is returned and accurately completed.
- Support pre employment checks, right to work, including BPSS and higher level security clearances where applicable.
- Liaise with hiring managers and security teams to ensure timely and compliant onboarding.
- Ensure that accurate and timely data is prepared for payroll each month, taking responsibility for all aspects of the data e.g. overtime, personal detail changes etc.
- Responsible for all benefits administration including starters and leavers for Private medical cover, dental, salary sacrifice etc.
- Championing wellbeing and engagement across the business and participate in campus initiatives lead by the HR team.
- Support the Snr HRBP in reviewing staff survey feedback and suggest actions to improve certain areas.
- Deliver all day to day HR administration across the employee lifecycle.
- Manage and maintain accurate employee data, including new starters, changes, leavers, induction, probation and annual leave.
- Maintain personnel files, ensuring they are well organised and up to date.
Additional Responsibilities
- Take responsibility for the quality and accuracy of data on the HR systems.
- Support all HR systems users, giving guidance as and when required.
- Maintain confidentiality of data and departmental security at all times.
- Responsible for booking all internal/external training courses, ensuring all completed training courses are entered into Workday.
- Ensure all mandatory training are completed and all records are updated and maintained accurately and efficiently.
- To undertake other tasks as and when required.
Ideal Candidate
- Experience of working within a fast paced HR environment.
- Ability to identify and resolve potential problems or issues and escalate where appropriate.
- Ability to advise and support managers confidently and pragmatically.
- Empathy and sound judgement when handling sensitive or complex people matters.
- Proven ability to plan and prioritise a busy workload and meet agreed targets/deadlines.
- Excellent attention to detail.
- Professional, reliable and self sufficient.
- Friendly, approachable with a can do attitude.
Desirable
- CIPD Level 3 qualification or similar qualification / experience.
- Experience using Workday or other HR systems and data analysis tools.
- A good awareness of HR regulations, law and best practice.
- Experience handling sensitive employee relations matters.
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