HR Assistant
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Key skills for this role
About the Role
The employer is seeking an HR Assistant to support employee documentation, recruitment, visa processing, attendance, and payroll. The role requires knowledge of UAE labor law and 1 year of HR assistant experience.
Key Skills for This Role
Responsibilities
- Maintain and update employee personnel files and HR databases
- Assist in posting job vacancies and screening applications
- Coordinate visa processing, Emirates ID applications, medical tests, and labor related documentation
- Monitor employee attendance, timesheets, and leave records
- Assist in preparing monthly payroll inputs
- Respond to employee enquiries regarding HR policies and procedures
- Coordinate employee training schedules and maintain training records
- Ensure compliance with company policies, labour laws, and regulatory requirements
- Draft HR correspondence, letters, memos, and certificates
Requirements
- Bachelor's degree
- 1 year of HR Assistant experience
- Knowledge of UAE labour law and HR practices
- Proficiency in MS Office (Excel, Word, Outlook)
- Hindi language proficiency
Full Job Posting
Employee Documentation & Records Management
- Maintain and update employee personnel files and HR databases.
- Ensure all employee records are accurate, complete, and confidential.
- Process employee documentation, including contracts, letters, and forms.
Recruitment & Onboarding Support
- Assist in posting job vacancies and screening applications.
- Coordinate interviews and communicate with candidates.
- Prepare onboarding documents and facilitate new employee induction.
Visa, Labor & Government Relations Support
- Coordinate visa processing, Emirates ID applications, medical tests, and labor related documentation.
- Track visa renewals, labor card renewals, and employee document expiries.
- Liaise with PROs and government authorities as required.
Attendance & Leave Administration
- Monitor employee attendance, timesheets, and leave records.
- Process leave applications and maintain leave balances.
- Generate attendance and leave reports for management review.
Payroll Support
- Assist in preparing monthly payroll inputs, including attendance, overtime, deductions, and allowances.
- Verify payroll related records and employee data.
- Coordinate with the finance department regarding salary processing.
Employee Relations
- Respond to employee enquiries regarding HR policies and procedures.
- Assist in resolving routine employee concerns and administrative matters.
- Support employee engagement and welfare initiatives.
Training & Development Coordination
- Coordinate employee training schedules and maintain training records.
- Monitor mandatory certifications and renewal requirements.
- Assist in organising workshops, orientations, and development programmes.
HR Compliance
- Ensure compliance with company policies, labour laws, and regulatory requirements.
- Assist in preparing HR reports, audits, and compliance documentation.
- Maintain confidentiality of employee and company information.
Administrative Support
- Draft HR correspondence, letters, memos, and certificates.
- Prepare reports, presentations, and HR related documentation.
- Support the HR department in day to day administrative activities.
Other Duties
- Perform any additional HR and administrative tasks assigned by management.
- Support departmental projects and continuous improvement initiatives.
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