Head Section - Contracts and Procurement Department
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Key skills for this role
About the Role
The Awqaf and Minors Affairs Foundation seeks a Head of Contracts and Procurement to lead strategic planning, policy development, and oversight of procurement, contracts, and asset management.
Key Skills for This Role
Responsibilities
- Develop the strategic plan for contracts and procurement in alignment with organizational objectives.
- Provide strategic oversight for development, updating, implementation, and review of policies and procedures related to contracts and procurement.
- Oversee preparation and development of the annual procurement plan in coordination with relevant units.
- Manage and organize the tendering process for suppliers and service providers.
- Oversee analysis, review, and auditing of proposals submitted by external parties.
- Oversee assessment, analysis, and review of contract variations and purchase orders.
- Oversee execution of financial payments, verifying compliance with requirements and conditions.
- Oversee performance evaluation of service providers and suppliers.
- Oversee inventory management operations including receipt, issuance, and storage of supplies.
- Lead and supervise preparation and execution of periodic inventory procedures for assets.
Requirements
- Master's or Bachelor's degree in Business Administration or equivalent
- UAE nationality required
Full Job Posting
Job Description
- Develop the strategic plan for contracts and procurement in alignment with the organization's objectives.
- Provide strategic oversight for the development, updating, implementation, and review of policies, procedures, and operational plans related to the contracts and procurement function.
- Provide expert advice to senior management on all matters concerning contracts and procurement to support decision making.
Key Responsibilities
- Oversee the preparation and development of the organization’s annual procurement plan in coordination with relevant units, ensuring alignment with strategic objectives and approved budgets.
- Manage and organize the tendering process for suppliers and service providers, ensuring effective coordination with relevant units and compliance with policies and regulations.
- Manage and oversee the in depth analysis, comprehensive review, and specialized auditing of proposals submitted by external parties—facilitated through relevant committees—to ensure compliance with applicable laws, regulations, and policies.
- Manage and oversee the assessment, analysis, and review of contract variations and purchase orders, while monitoring the procedures for their amendment and control.
- Oversee the execution of the organization’s financial payments, verifying that all requirements and conditions are met and ensuring adherence to approved procedures.
- Oversee the performance evaluation of service providers and suppliers using established metrics and standards, and analyze their capacity to fulfill contractual obligations.
- Oversee all inventory management operations—including the receipt, issuance, and storage of supplies—ensure compliance with approved specifications and standards, and implement best practices in storage and handling to maintain asset quality.
- Lead and supervise the preparation and execution of periodic inventory procedures for the organization's assets and property, ensuring data accuracy and comprehensiveness.
- Lead and supervise the development and implementation of operational plans, policies, procedures, and systems for asset and property management.
- Oversee the preparation and implementation of integrated procedures for managing the receipt, handover, storage, organization, listing, numbering, and coding of assets.
- Oversee the preparation and implementation of asset modernization procedures to extend their useful life, and manage the depreciation of fully depreciated assets.
- Oversee the review of tender terms related to the department's functions—in close coordination with the Contracts and Procurement Department—and ensure full compliance with financial and contractual terms.
Additional Responsibilities
- Lead the implementation of supplier bid opening procedures and ensure the comparison of prices and service quality against approved standards and protocols.
- Oversee the execution of procurement, maintenance, and service contracts, in effective coordination with relevant organizational units and suppliers.
- Oversee the management and coordination of maintenance, cleaning, security, guarding, and hospitality services within the organization’s premises.
- Oversee the processing of official transactions for the organization and its employees with government and official entities.
- Oversee the thorough review of records for periodic invoices due for payment, ensuring their accuracy and compliance with approved financial standards.
- Oversee the organized and systematic management of the organization’s document archiving, ensuring adherence to the highest security standards and ease of retrieval.
- Oversee the management of the organization’s vehicles and parking facilities, ensuring effective planning and the provision of adequate, suitable parking spaces.
- Oversee the issuance of security permits for external suppliers and consultants working at the organization’s sites.
- Enhance employee proficiency by nominating staff for specialized training courses and workshops.
- Oversee internal meetings for staff to explain the organizational unit's procedures and its interdependencies with other organizational units.
- Support and maintain relevant approved standards systems, including risk management and business continuity.
- Implement information security policies and procedures.
Qualifications
- Master’s or Bachelor’s degree in Business Administration or equivalent
Additional Information
- Required Nationality: UAE Only
- Schedule Time: Full time
- Job Posting: 06/07/2026
- Unposting Date: 07/08/2026
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