Head Section - Contracts and Procurement Department
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Key skills for this role
About the Role
Awqaf and Minors Affairs Foundation is seeking a Head of Contracts and Procurement to lead strategic planning, policy development, and oversight of procurement and contract management.
Key Skills for This Role
Responsibilities
- Develop the strategic plan for contracts and procurement in alignment with organizational objectives
- Provide strategic oversight for policies, procedures, and operational plans related to contracts and procurement
- Oversee the preparation and development of the annual procurement plan
- Manage and organize the tendering process for suppliers and service providers
- Oversee analysis and auditing of proposals to ensure compliance
- Oversee contract variations and purchase orders
- Oversee financial payments and ensure adherence to procedures
- Oversee performance evaluation of service providers and suppliers
- Oversee inventory management operations
- Lead and supervise periodic inventory procedures for assets
Requirements
- Master's or Bachelor's degree in Business Administration or equivalent
Full Job Posting
Key Responsibilities
- Develop the strategic plan for contracts and procurement in alignment with the organization's objectives
- Provide strategic oversight for the development, updating, implementation, and review of policies, procedures, and operational plans related to the contracts and procurement function
- Provide expert advice to senior management on all matters concerning contracts and procurement
- Oversee the preparation and development of the organization’s annual procurement plan
- Manage and organize the tendering process for suppliers and service providers
- Manage and oversee the in depth analysis, comprehensive review, and specialized auditing of proposals
- Manage and oversee the assessment, analysis, and review of contract variations and purchase orders
- Oversee the execution of the organization’s financial payments
- Oversee the performance evaluation of service providers and suppliers
- Oversee all inventory management operations
- Oversee the conduct of in depth studies and analyses of supplier performance
- Lead and supervise the preparation and execution of periodic inventory procedures
Additional Oversight
- Lead and supervise the development and implementation of operational plans for asset and property management
- Oversee the preparation and implementation of integrated procedures for asset management
- Oversee the preparation and implementation of asset modernization procedures
- Oversee the review of tender terms related to the department's functions
- Lead the implementation of supplier bid opening procedures
- Oversee the execution of procurement, maintenance, and service contracts
- Oversee the management and coordination of maintenance, cleaning, security, guarding, and hospitality services
- Oversee the processing of official transactions with government entities
- Oversee the thorough review of records for periodic invoices
- Oversee the organized and systematic management of document archiving
- Oversee the management of the organization’s vehicles and parking facilities
- Oversee the issuance of security permits for external suppliers
People and Process
- Enhance employee proficiency by nominating staff for training courses
- Oversee internal meetings to explain procedures
- Support and maintain relevant approved standards systems
- Implement information security policies and procedures
- Propose and implement initiatives to improve employee happiness index
Qualifications
- Master’s or Bachelor’s degree in Business Administration or equivalent
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