Head, Coordination and Document Control
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Key skills for this role
About the Role
Parsons Corporation is looking for a Head of Coordination and Document Control to join their team in Qatar. The role involves leading document control systems, coordinating documentation workflows, ensuring compliance, and managing a small team.
Key Skills for This Role
Responsibilities
- Develop and implement an efficient document control system to facilitate document management, archiving, and retrieval processes
- Lead and coordinate the safekeeping of all departmental documentation
- Review existing document control policies and procedures and perform gap analyses to identify areas for improvement
- Recommend, design, and implement advanced systems and processes to enhance the document control infrastructure
- Conduct regular file validation audits to ensure compliance with quality and regulatory standards
- Ensure strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance
- Ensure compliance with internal document naming conventions and standards
- Ensure that incoming and outgoing mail is logged and that related actions are followed up in a timely manner
- Facilitate effective communication between internal teams and external stakeholders
- Monitor progress on action plans across relevant departments
- Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review
Requirements
- Bachelor’s Degree in Information Management, Business Administration, or a related discipline
- Minimum 7 years of relevant experience in document control and coordination, including experience in leading a team
- Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms
- Understanding of building permit processes and related documentation workflows
- Proficiency in MS Office (with advanced Excel), Adobe, and EDMS solutions
- General knowledge of real estate or facilities management operations
- Excellent written and verbal communication skills
- Excellent time management and organizational skills
- Ability to work under pressure while maintaining accuracy and quality
- Strong attention to detail
- Arabic language skills are an advantage
Full Job Posting
Job Description
- Parsons is looking for an amazingly talented Head, Coordination and Document Control to join our team in Qatar!
- In this role, you will lead the development, implementation, and continuous improvement of document control systems and coordination processes.
What You’ll Be Doing
- Developing and implementing an efficient document control system to facilitate document management, archiving, and retrieval processes.
- Leading and coordinating the safekeeping of all departmental documentation.
- Reviewing existing document control policies and procedures and performing gap analyses to identify areas for improvement.
- Recommending, designing, and implementing advanced systems and processes to enhance the document control infrastructure.
- Conducting regular file validation audits to ensure compliance with quality and regulatory standards.
- Ensuring strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
- Ensuring compliance with internal document naming conventions and standards.
- Ensuring that incoming and outgoing mail is logged and that related actions are followed up in a timely manner.
- Facilitating effective communication between internal teams and external stakeholders.
- Monitoring progress on action plans across relevant departments.
- Developing comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management review.
- Performing other duties and responsibilities as needed.
What Required Skills You’ll Bring
- Bachelor’s Degree in Information Management, Business Administration, or a related discipline.
- Minimum 7 years of relevant experience in document control and coordination, including experience in leading a team.
- Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms.
- Understanding of building permit processes and related documentation workflows.
- Proficiency in relevant software and applications such as MS Office (with advanced Excel), Adobe, and EDMS solutions.
- General knowledge of real estate or facilities management operations.
What Desired Skills You’ll Bring
- Excellent written and verbal communication skills; Arabic language skills are an advantage.
- Excellent time management and organizational skills.
- Ability to work under pressure while maintaining a high level of accuracy, quality, and work ethics.
- Strong attention to detail and a structured, process oriented working style.
- Ability to work collaboratively with multidisciplinary teams and stakeholders.
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