GCC VAT Compliance & Operations Assistant

Position Overview

Sales and Commercial Operations

• Prepare, review, and organize sales proposals, commercial quotations, purchase orders, and regional job files.
• Maintain accurate digital job files for reporting and auditing.
• Coordinate sales, technical, and engineering teams to align documentation with deliverables and timelines.

Logistics and Supplier Coordination

• Coordinate with logistics providers and supply chain teams to support order fulfillment and timely service or equipment delivery.
• Act as the administrative contact for suppliers regarding stock levels, purchase orders, and inventory inquiries.

GCC VAT and Financial Compliance

• Maintain KSA VAT and ZATCA e-invoicing compliance.
• Verify UAE VAT treatment, cross-border invoicing, and export documentation.
• Track Qatar documentation and assist with tax and e-invoicing readiness under GTA updates.
• Check TRNs, line-item tax application, and zero-rating or exemption classifications before invoicing.
• Assist finance teams with cross-border tax records and audit trails.

Coordination and Administration

• Resolve billing, documentation, and administrative queries for regional clients and partners.
• Coordinate logistics, schedules, and materials for internal and external training workshops.
• Perform daily administrative functions supporting operational efficiency and regional policy compliance.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Operations Management, Finance, or a related field.
• 1–3 years of operations coordination, sales administration, or commercial operations experience.
• Technical services, AV, or events industry experience is preferred.
• Working knowledge of accounting principles, commercial invoicing, GCC VAT compliance, ZATCA e-invoicing, and FTA regulations.
• Advanced Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, nested formulas, dashboards, and data validation.
• Excellent written and verbal English communication skills and ability to manage cross-border details across time zones.
• Willingness to travel occasionally within Qatar, the UAE, and KSA.
• PGDCA or a relevant IT/Data certification is a plus.

Work Location

• The source describes the role as hybrid and also states that the work location is in person.