Fund Admin
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Key skills for this role
About the Role
Sanabil Studio is a venture builder that blends industry expertise, technology, and startup know-how to turn bold ideas into real businesses. We take concepts from zero to launc.
Key Skills for This Role
Responsibilities
- Oversee day to day fund operations across all entities, acting as central coordinator between fund administrator, GP, legal counsel, and auditors
- Execute and track all instructions across stakeholders, proactively following up until completion
- Coordinate capital calls end to end: review administrator calculations against LPA, maintain live cash tracker, ensure full documentation
- Track all fund expenses against LPA limits and budgets, validate invoices before payment, flag non compliant costs
- Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions, director appointments
- Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup
- Maintain centralized, audit ready records for the fund, all entities, and portfolio companies including KYC documentation
- Coordinate the audit process and ensure all data, documents, and reporting are ready when needed
- Build and maintain structured tracking systems for tasks, documents, and approvals
Requirements
- 5 10+ years of experience in fund operations, fund administration, venture capital, or private equity
- Strong working understanding of fund mechanics capital calls, fund structures, LPA compliance, and investor reporting
- Highly organized and detail oriented, with discipline to manage complex multi entity documentation
- Strong follow up habits and comfortable managing stakeholders across jurisdictions
- Experience with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples) bonus
- Familiarity with KSA regulatory requirements, entity governance, or MENA fund structures bonus
Full Job Posting
Role Overview
- Sanabil Studio is a venture builder that blends industry expertise, technology, and startup know how to turn bold ideas into real businesses.
- We seek a Fund Administration Manager to manage the operational and administrative backbone of our investment activities, ensuring all entities, documents, and stakeholder interactions are tracked, compliant, and audit ready.
The Role
- Oversee day to day fund operations across all entities, acting as the central coordinator between our fund administrator (Apex), GP (Maples), legal counsel, and auditors.
- Execute and track all instructions across stakeholders, proactively following up until completion, escalating delays, and ensuring nothing falls through the cracks.
- Coordinate capital calls end to end: review administrator calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.
- Track all fund expenses against LPA limits and budgets validate invoices before payment, flag non compliant costs, and maintain a real time cost tracker.
- Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions and director appointments and removals.
- Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup.
- Work with legal counsel, service providers, and relevant authorities ensuring no portfolio company is operationally blocked.
- Maintain centralized, audit ready records for the fund, all entities, and portfolio companies including KYC and identity documentation.
- Log and store all communications, approvals, and instructions across administrators, legal, auditors, and service providers.
- Coordinate the audit process and ensure all data, documents, and reporting are ready when needed.
- Build and maintain structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline across the fund.
The Profile
- You have 5 10+ years of experience in fund operations, fund administration, venture capital, or private equity.
- You have a strong working understanding of fund mechanics capital calls, fund structures, LPA compliance, and investor reporting.
- You're highly organized and detail oriented, with the discipline to manage complex multi entity documentation without anything slipping.
- You have strong follow up habits and are comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams.
- You build structure where it doesn't exist and maintain it as things scale up.
- Bonus: experience working with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples).
- Bonus: familiarity with KSA regulatory requirements, entity governance, or MENA fund structures.
What You Get From Us
- Competitive pay: A package that reflects your experience and the market.
- Premium gear, day one: Everything you need to hit the ground running, ready before your first morning.
- Close access to fund leadership: Work directly with the people driving investment decisions and portfolio strategy.
- Full lifecycle visibility: See how capital is deployed, tracked, and reported across an active venture portfolio.
- An accelerated learning curve: More exposure in less time than most fund operations roles allow.
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