Front Desk Receptionist
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About the Role
We are seeking a versatile and proactive Receptionist & Office Administrator to join our team. This is a dual-function role: you will be the first point of contact for our clients and visitors, while also providing vital administrative support to ensure the smooth day-to-day operation of our office.
Key Skills for This Role
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Job Summary
We are seeking a versatile and proactive **Receptionist & Office Administrator** to join our team.
This is a dual-function role: you will be the first point of contact for our clients and visitors, while also providing vital administrative support to ensure the smooth day-to-day operation of our office.
The ideal candidate is a "multitasker" who remains calm under pressure and is happy to assist with various departments as needed.
Front Desk Management
- Greet visitors with a professional and friendly demeanor.
- Manage a multi-line switchboard; screen and forward calls appropriately.
- Handle incoming and outgoing couriers, mail, and deliveries.
Administrative Support
- **Document Control:** Scanning, filing, and maintaining digital and physical records.
- **Office Supplies:** Monitoring inventory and ordering stationery, pantry supplies, and office equipment.
- **Accounting Assistance:** Assisting with basic invoicing, tracking expenses, or petty cash management.
- **HR Support:** Assisting with visa documentation, employee attendance tracking, and scheduling interviews.
General Operations
- Coordinate meeting room bookings and arrange refreshments for guests.
- Assist management with travel arrangements (flight bookings, hotel reservations).
- Ensure the office environment remains tidy, organized, and functional.
- Perform other ad-hoc administrative tasks as assigned by the Manager.
Requirements & Qualifications
- **Experience:** 2+ years of experience in a combined Reception/Admin role in the UAE.
- **Technical Skills:** Advanced proficiency in **Microsoft Office**.
- **Communication:** Native or professional-level fluency in English.
- **Legal:** Must be currently residing in the UAE.
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