Finance Secretary
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Key skills for this role
About the Role
City Centre Rotana Doha seeks a Secretary to provide administrative support, manage correspondence, and coordinate meetings. Requires a college diploma in secretarial training, fluency in English, and strong organizational skills.
Key Skills for This Role
Responsibilities
- Organize daily incoming correspondence, make preliminary assessment, and respond appropriately
- Compose and prepare routine correspondence and simple interpretations
- Prepare, assemble, and distribute various reports and documents
- Receive and screen telephone calls, provide information or refer matters
- Keep calendar updated for appointments and meetings
- Establish and maintain filing/records/database of business contacts
- Arrange meetings and take minutes
- Organize business travel arrangements
Requirements
- College diploma in secretarial training
- Fluency in written and spoken English
- Ability to take meeting notes and prepare records
- Computer literate with typing speed of 60 wpm
- Previous relevant experience
Full Job Posting
Job Description
- We are currently seeking an enthusiastic and committed individual with exceptional communication skills to provide extraordinary service and creative solutions. This position is based at City Centre Rotana Doha.
Key Responsibilities
- Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
- Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
- Prepare, assemble and distribute various reports and documents
- Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
- Keep calendar constantly updated to facilitate appointment and meeting schedules
- Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
- Arrange for various meetings and take minutes
- Function as an administrative link to ensure that all parties receive the relevant information respectively
- Organize business travel arrangements and other duties as assigned
Education, Qualifications & Experiences
- College diploma in secretarial training and relevant previous experiences
- Fluency in both written and spoken English
- Ability to take sufficient notes at a meeting to prepare record of events
- Computer literate and sufficient typing skills to complete 60wpm accurately
Knowledge & Competencies
- Courteous, able to work with minimal supervision, discreet and capable of dealing with a high level of confidentiality
- Extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character
- Work well under pressure in a fast paced environment and be a great team player with a concern for quality
- Understanding Hotel Operations
- Teamwork
- Planning for Business
- Supervising People
- Understanding Differences
- Supervising Operations
- Customer Focus
- Adaptability
- Effective Communication
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