Finance & Office Administrator

Newcastle, NSW, AU

Accounts payable and accounts receivable

Bank and credit card reconciliations

Processing and coding transactions

Raising and processing invoices

Following up outstanding accounts

Maintaining accurate financial records

Data entry and record keeping

Managing emails and general correspondence

Maintaining electronic and manual filing systems and business records

Assisting with supplier and customer enquiries

Monitor employee timesheet submission and follow up outstanding or inaccurate timesheets.

Assist with payroll administration activities by ensuring timesheet accuracy and completeness prior to processing.

Upload and review timesheets into the company pay system, review and submit for approval/processing.

Process approved employee travel requests and coordinate travel arrangements.

Manage office supplies, stationery and purchasing requirements to maintain business operations.

Coordinate office facilities and maintenance services, including cleaners, waste management and building service providers.

Monitor and action enquiries received through shared company email accounts.

Answer incoming telephone calls and direct enquiries appropriately.

Manage uniform orders for new starters

Maintain accurate information across business systems and administrative databases.

Support continuous improvement of administrative processes and office systems.

Provide general administrative support to operational and leadership teams as required.