Facilities Management and Administration Officer
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Key skills for this role
About the Role
Commercial Bank of Dubai seeks a Facilities Management and Administration Officer to support outsourced services and maintain a safe work environment. The role involves managing vendors, conducting inspections, and ensuring compliance with audit requirements.
Key Skills for This Role
Responsibilities
- Assist in planning, organizing, and executing FMA activities to support operational effectiveness
- Manage annual reviews, contract renewals and relationships with vendors
- Conduct regular inspections to ensure cleanliness, hygiene, and safety standards
- Manage ordering and inventory control of office supplies
- Ensure contracted maintenance and housekeeping service level agreements are adhered to
- Inspect buildings, equipment, and systems to identify issues
- Comply with Audit requirements and policy guidelines
Requirements
- 3 5 years relevant experience in FMA, preferably in banking
- Strong working knowledge in business applications including Excel and Word
- Analytical and review skills
- Time management and organization skills
- Ability to work independently with minimum supervision
- Excellent written and oral communication and presentation skills
Full Job Posting
Job Purpose
- Support the FMA manager on overseeing outsourced services like cleaning, pest control, waste management, and office clerks to maintain a safe and pleasant work environment.
- This role is based in the Support Service function, reporting directly into the COO.
Job Accountabilities
- Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.
- Manage annual reviews, contract renewals and relationships with vendors.
- Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.
- Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.
- Report and track FMA related issues, ensuring timely resolution and escalation as needed.
- Manage ordering and inventory control of office supplies and durable goods in a cost effective manner.
- Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.
- Support contract management for FMA services and the implementation of maintenance procedures.
- Inspect buildings, equipment, and systems to identify any issues.
- Ensure compliance with Audit requirements, internal and external report obligations in line with Policy guidelines.
- Review FM of each CBD location.
- Visit branches to inspect buildings, equipment, and systems to identify faults or risks.
Qualifications
- 3 5 years relevant experience in FMA preferably in Banking.
- Strong working knowledge in business applications including Excel and Word.
- Analytical and review skills with the ability to draw the correct conclusions from reviews.
- Time management and organization skills with the ability to prioritize and multi task.
- Ability to work independently with minimum supervision.
- Demonstrated ability to establish and maintain effective relationships with key stakeholders including contractors, consultants.
- Excellent planning and organizational skills with demonstrated ability to execute on time and on budget.
- Understand and ensure compliance with all relevant internal and external rules, regulations and procedures.
- Excellent written and oral communication and presentation skills.
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