Facilities & Administration Coordinator | Supervisor

Responsibilities

• Manage daily office administration and ensure smooth business operations, including office supplies, assets, records, documentation, and employee administrative support.
• Oversee the day to day operations of the company's building and facilities, ensuring infrastructure, utilities, and common areas are safe, functional, and well maintained.
• Coordinate preventive and corrective maintenance, office renovations, fit outs, space planning, and facility improvement projects.
• Supervise security, housekeeping, maintenance, and other facility support services while monitoring service quality and timely resolution of facility issues.
• Process and manage JAFZA permits, gate passes, and contractor access, ensuring compliance with regulatory and company requirements.
• Coordinate and supervise vendors, contractors, and third party service providers, including obtaining quotations, scheduling work, monitoring performance, and verifying completed work.
• Develop, implement, and maintain SOPs, operational procedures, process documentation, and workflow improvements for administration and facilities management.
• Prepare and maintain operational checklists, conduct routine facility inspections and internal audits, identify non conformities, recommend corrective actions, and prepare audit reports.
• Ensure compliance with health, safety, environmental, and facility regulations by conducting safety inspections, supporting emergency preparedness, and monitoring contractor compliance with safety standards.