Exhibitions Registrar JOB
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Key skills for this role
About the Role
The Department of Culture and Tourism – Abu Dhabi is seeking an Exhibitions Registrar to plan, coordinate, document, transport, and care for collection assets involved in exhibitions.
Key Skills for This Role
Responsibilities
- Support the development and implementation of exhibition management policies, procedures, and best practices
- Manage exhibition loans, transportation, insurance, and logistics in line with museum standards
- Coordinate with lenders, transport agents, insurers, contractors, and internal teams to ensure successful exhibition delivery
- Oversee loan negotiations, documentation, condition reporting, and object movement processes
- Plan and coordinate exhibition installations and de installations, ensuring compliance with loan requirements and display conditions
- Monitor exhibition budgets, contracts, tenders, and related administrative processes
- Maintain accurate records and documentation for borrowed collections and exhibition activities
- Develop and implement collection management and documentation standards in collaboration with museum partners
- Prepare reports, correspondence, insurance documentation, damage reports, and other registration related records
- Provide recommendations and operational support to ensure exhibition projects meet departmental and organizational objectives
Requirements
- Bachelor’s degree in Museum Studies, Art History, Arts Management, Cultural Heritage, Archaeology, or a related discipline
- Minimum 5 years of experience in museum registration, exhibitions, or collections management
- Proven experience in managing exhibition loans, fine art logistics, transportation, insurance, and installation/de installation processes
- Experience working with Collection Management Systems (CMS) databases
- Experience in preparing and/or managing documentation including loan agreements, condition reports, insurance papers, and shipping records
- Experience in coordinating with internal departments, lenders, contractors, and external service providers
Full Job Posting
Job Purpose
- The Exhibition Registrar is responsible for the planning, coordination, documentation, transportation, and care of Collection assets involved in exhibitions. This role ensures that all exhibition logistics are managed efficiently and that Collections are handled according to professional standard an
Key Accountabilities
- Support the development and implementation of exhibition management policies, procedures, and best practices.
- Manage exhibition loans, transportation, insurance, and logistics in line with museum standards.
- Coordinate with lenders, transport agents, insurers, contractors, and internal teams to ensure successful exhibition delivery.
- Oversee loan negotiations, documentation, condition reporting, and object movement processes.
- Plan and coordinate exhibition installations and de installations, ensuring compliance with loan requirements and display conditions.
- Monitor exhibition budgets, contracts, tenders, and related administrative processes.
- Maintain accurate records and documentation for borrowed collections and exhibition activities.
- Develop and implement collection management and documentation standards in collaboration with museum partners.
- Prepare reports, correspondence, insurance documentation, damage reports, and other registration related records.
- Provide recommendations and operational support to ensure exhibition projects meet departmental and organizational objectives.
- Follow all Collections section policies, processes, procedures and instructions so that all operations are carried out in a controlled and consistent manner.
Communication & Working Relationships
- Internal: Culture Sector
- External: Art lenders (museums, galleries, private collectors, institutions), Shipping and freight agents, Insurance providers, Customs authorities and government agencies (including permit and immunity from seizure processes), Art handlers, installers, and specialist contractors, Exhibition designe
Qualifications, Experience, Competencies
- Qualification: Bachelor’s degree in Museum Studies, Art History, Arts Management, Cultural Heritage, Archaeology, or a related discipline. Professional certifications or specialized courses in museum registration, collections management, exhibition logistics, or cultural heritage management are cons
- Experience: Minimum 5 years of experience in museum registration, exhibitions, or collections management. Proven experience in managing exhibition loans, fine art logistics, transportation, insurance, and installation/de installation processes. Experience working with Collection Management Systems (
- Competencies: Strong project management and organizational capability, with the ability to manage multiple exhibitions concurrently. Excellent written and verbal communication skills. Effective negotiation and stakeholder management abilities. High level of accuracy and attention to detail in docume
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