Executive Secretary to the Chief Operating Officer (COO)
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Key skills for this role
About the Role
A construction company in Abu Dhabi seeks an Executive Secretary to support the COO. The role involves calendar management, meeting coordination, report preparation, and administrative support.
Key Skills for This Role
Responsibilities
- Manage the COO's calendar, meetings, and appointments
- Prepare meeting agendas and minutes
- Follow up on action items with internal departments
- Prepare reports, presentations, and correspondence
- Organize and maintain company documents and records
- Coordinate with clients, consultants, suppliers, and internal teams
- Provide day to day administrative support to the COO
Requirements
- Diploma or Bachelor's degree
- Previous experience as an Executive Secretary or Executive Assistant
- Excellent English communication skills
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational, communication, and time management skills
- Ability to work under pressure while maintaining confidentiality
- 3 years of office management experience (as per description)
Full Job Posting
Role Overview
- A construction company is seeking a professional Executive Secretary to support the Chief Operating Officer (COO).
Requirements
- Diploma or Bachelor's degree.
- Previous experience as an Executive Secretary or Executive Assistant.
- Excellent English communication skills (Arabic is a plus).
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and time management skills.
- Ability to prepare reports, meeting minutes, and professional correspondence.
- Ability to work under pressure while maintaining confidentiality.
- Professional appearance and excellent interpersonal skills.
- Immediate joiners preferred.
Key Responsibilities
- Manage the COO's calendar, meetings, and appointments.
- Prepare meeting agendas and minutes.
- Follow up on action items with internal departments.
- Prepare reports, presentations, and correspondence.
- Organize and maintain company documents and records.
- Coordinate with clients, consultants, suppliers, and internal teams.
- Provide day to day administrative support to the COO.
Compensation
- Salary: AED 3,000 – 4,000 per month (depending on experience).
Additional Information
- Job Type: Full time.
- Work Location: In person.
- Willingness to travel: 25% (Required).
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