Executive Secretary to the Chief Operating Officer (COO)
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Key skills for this role
About the Role
A construction company seeks a professional Executive Secretary to support the COO. The role involves managing calendars, preparing reports and minutes, coordinating with internal teams and external parties, and providing administrative support.
Key Skills for This Role
Responsibilities
- Manage the COO's calendar, meetings, and appointments
- Prepare meeting agendas and minutes
- Follow up on action items with internal departments
- Prepare reports, presentations, and correspondence
- Organize and maintain company documents and records
- Coordinate with clients, consultants, suppliers, and internal teams
- Provide day to day administrative support to the COO
Requirements
- Diploma or Bachelor's degree
- Previous experience as an Executive Secretary or Executive Assistant
- Excellent English communication skills (Arabic is a plus)
- Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Strong organizational, communication, and time management skills
- Ability to prepare reports, meeting minutes, and professional correspondence
- Ability to work under pressure while maintaining confidentiality
- Professional appearance, well presented, and excellent interpersonal skills
- Arabic (Required)
- Executive Secretary: 3 years (Required)
Full Job Posting
Job Overview
- A construction company is seeking a professional Executive Secretary to support the Chief Operating Officer (COO).
Requirements
- Diploma or Bachelor's degree.
- Previous experience as an Executive Secretary or Executive Assistant.
- Excellent English communication skills (Arabic is a plus).
- Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong organizational, communication, and time management skills.
- Ability to prepare reports, meeting minutes, and professional correspondence.
- Ability to work under pressure while maintaining confidentiality.
- Professional appearance, well presented, and excellent interpersonal skills.
- Immediate joiners are preferred.
Key Responsibilities
- Manage the COO's calendar, meetings, and appointments.
- Prepare meeting agendas and minutes.
- Follow up on action items with internal departments.
- Prepare reports, presentations, and correspondence.
- Organize and maintain company documents and records.
- Coordinate with clients, consultants, suppliers, and internal teams.
- Provide day to day administrative support to the COO.
Salary
- AED 3,000 – 4,000 per month (depending on experience)
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