Executive Secretary to CEO/Board
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Key skills for this role
About the Role
Urban Ridge Supplies seeks a highly organized Executive Secretary to provide comprehensive support to the CEO and Board of Directors. The role involves managing complex diaries, organizing board meetings, handling confidential information, and coordinating travel.
Key Skills for This Role
Responsibilities
- Provide high level, confidential administrative and secretarial support to the CEO and Board of Directors
- Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments
- Organise all aspects of Board and committee meetings, including preparation and distribution of agendas, board packs, and recording minutes
- Act as primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO
- Prepare, proofread, and format documents including correspondence, reports, presentations, and confidential materials
- Coordinate complex domestic and international travel arrangements
- Liaise professionally with internal and external stakeholders
- Maintain efficient filing system for electronic and paper based documents
- Handle confidential information with integrity and discretion
- Undertake ad hoc projects and research as required by CEO or Board
Requirements
- Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting C level executives and/or a Board of Directors
- Exceptional organizational and time management skills
- Impeccable discretion and understanding of confidentiality
- Excellent written and verbal communication skills in both English and Arabic
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong interpersonal skills
- Proactive and resourceful problem solving approach
- Degree in Business Administration, Secretarial Studies, or related field (highly desirable)
- Previous experience in corporate environment in Saudi Arabia or GCC region (advantage)
Full Job Posting
Job Overview
- Our Group aspires to be a world class, professional global company with deep rooted business fundamentals.
- We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our CEO and Board of Directors.
- The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.
Responsibilities
- Provide high level, confidential administrative and secretarial support to the CEO and the Board of Directors.
- Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments.
- Organise all aspects of Board and committee meetings, including preparation and distribution of agendas, board packs, and recording minutes.
- Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO.
- Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
- Maintain an efficient and organised filing system for both electronic and paper based documents.
- Handle confidential information with integrity and discretion.
- Undertake ad hoc projects and research as required by the CEO or the Board.
Qualifications
- Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting C level executives and/or a Board of Directors.
- Exceptional organisational and time management skills with ability to prioritise heavy workload and meet tight deadlines.
- Impeccable level of discretion and deep understanding of confidentiality.
- Excellent written and verbal communication skills in both English and Arabic.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal skills with ability to build professional relationships.
- Proactive and resourceful approach to problem solving.
- Degree in Business Administration, Secretarial Studies, or related field is highly desirable.
- Previous experience in corporate environment in Saudi Arabia or GCC region would be a significant advantage.
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