Executive Secretary to CEO/Board
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Key skills for this role
About the Role
Provide high-level administrative support to the CEO and Board, manage schedules, prepare documents, and maintain confidentiality with strong organizational skills.
Key Skills for This Role
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Responsibilities
- Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
- Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.
- Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.
- Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.
- Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
- Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.
- Handle confidential information with integrity and discretion.
- Undertake ad-hoc projects and research as required by the CEO or the Board.
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