Executive Secretary (Higher Education / University Experience)

Job Purpose

Qualifications and Experience

• A bachelor’s or master’s degree in Business Administration, Management, Public Administration, or a related field is required.
• Four to seven years of relevant administrative or executive support experience is required.
• Previous higher education or university experience is essential.
• Experience supporting a senior executive is highly preferred.
• Experience managing confidential information, correspondence, meetings, calendars, and official engagements is required.

Skills and Competencies

• Fluency in Arabic and English with excellent written and verbal communication skills is mandatory.
• The role requires organization, time management, multitasking, professionalism, discretion, confidentiality, integrity, and attention to detail.
• The role requires knowledge of administrative procedures, university protocols, higher education environments, and Microsoft Office.
• The position requires independent work, prioritization of competing demands, problem solving, coordination, and timely follow-up.

Executive Office Responsibilities

• Manage the President’s or Provost’s calendar, appointments, official engagements, and travel arrangements.
• Screen and prioritize correspondence and escalate urgent or critical matters.
• Draft, review, translate, and edit executive documents in Arabic and English.
• Review sensitive Arabic documents for accuracy, quality, and consistency.
• Organize executive meetings, agendas, materials, invitations, logistics, and follow-up actions.
• Coordinate official visits, VIP meetings, institutional engagements, events, ceremonies, and delegations.
• Serve as a professional contact for internal departments, government entities, partners, officials, and external stakeholders.
• Support executive directives, strategic initiatives, projects, decisions, and action tracking.
• Maintain confidential records and prepare briefing documents, minutes, reports, and action trackers.

About AUE