Executive Secretary
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Key skills for this role
About the Role
KnackHR seeks a highly organized and discreet Executive Secretary to support the CEO with administrative, scheduling, and communication tasks. The role involves managing the CEO's calendar, screening correspondence, preparing documents, and coordinating travel.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence
- Prepare agendas, take minutes, and follow up on action items from meetings
- Draft, proofread, and edit letters, reports, presentations, and other documents
- Coordinate with department heads and external partners on behalf of the CEO
- Organize and maintain confidential files and records
- Arrange domestic and international travel, including itineraries and accommodations
- Handle expense reports and basic budget tracking for the CEO's office
- Greet and assist visitors, clients, and board members
Requirements
- Highly organized, discreet, and proactive
- Experience in administrative support or secretarial role
- Strong communication skills
- Proficiency in Microsoft Office
Full Job Posting
Role Overview
- We are seeking a highly organized, discreet, and proactive Secretary to support our CEO with daily administrative, scheduling, and communication tasks. The ideal candidate will be the right hand of the CEO, ensuring smooth day to day operations and acting as a key point of contact between the CEO an
Responsibilities
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence
- Prepare agendas, take minutes, and follow up on action items from meetings
- Draft, proofread, and edit letters, reports, presentations, and other documents
- Coordinate with department heads and external partners on behalf of the CEO
- Organize and maintain confidential files and records
- Arrange domestic and international travel, including itineraries and accommodations
- Handle expense reports and basic budget tracking for the CEO's office
- Greet and assist visitors, clients, and board members
Work Location
- In person
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