Executive Secretary
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Key skills for this role
About the Role
A confidential company is seeking an Executive Secretary to provide high-level administrative and operational support to the CEO. The role requires 3-7 years of experience as an Executive Assistant, strong organizational skills, and proficiency in MS Office.
Key Skills for This Role
Responsibilities
- Manage the CEO’s calendar, appointments, and meeting schedules
- Coordinate and prepare for meetings, including agendas, presentations, reports, and briefing materials
- Handle confidential and sensitive information with discretion
- Act as primary point of contact between CEO and internal/external stakeholders
- Screen and manage incoming communications on behalf of the CEO
- Draft, review, and edit reports, presentations, and official communications
- Organize and coordinate domestic and international travel arrangements
- Track key action items, follow ups, and deliverables across leadership meetings
- Support in organizing board meetings, executive committees, and leadership events
- Conduct research, prepare reports, and summarize insights to support decision making
Requirements
- Bachelor’s degree in Business Administration, Management, or related field
- Minimum 3–7 years of experience as an Executive Assistant or similar high level support role
- Experience supporting C level executives is highly preferred
- Excellent Arabic verbal and written communication skills
- Proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- High level of professionalism, integrity, and confidentiality
Full Job Posting
Role Summary
- To provide high level administrative, strategic, and operational support to the CEO, ensuring efficient management of executive priorities, seamless communication, and effective coordination across the organization.
Key Responsibilities
- Manage the CEO’s calendar, appointments, and meeting schedules to ensure optimal time management and prioritization.
- Coordinate and prepare for meetings, including agendas, presentations, reports, and briefing materials.
- Handle confidential and sensitive information with the highest level of discretion and professionalism.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and manage incoming communications (emails, calls, correspondence) on behalf of the CEO.
- Draft, review, and edit reports, presentations, and official communications.
- Facilitate effective communication among the CEO, the senior leadership team, departments, and external partners.
- Organize and coordinate domestic and international travel arrangements, itineraries, and logistics.
- Track key action items, follow ups, and deliverables across leadership meetings.
- Support in organizing board meetings, executive committees, and leadership events.
- Maintain proper documentation, records, and filing systems.
- Assist the CEO in monitoring strategic initiatives and business priorities.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 3–7 years of experience as an Executive Assistant or in a similar high level support role.
- Experience supporting C level executives is highly preferred.
- Exposure to corporate governance or board level coordination is an advantage.
Key Skills & Competencies
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent Arabic verbal and written communication skills.
- High level of professionalism, integrity, and confidentiality.
- Strong attention to detail and problem solving abilities.
- Ability to work under pressure and manage tight deadlines.
- Proactive and self driven with strong decision making support capability.
- Proficiency in MS Office (Outlook, Excel, PowerPoint, Word).
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