Executive Secretary
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Key skills for this role
About the Role
MUMUSO General Trading LLC (Westlake Group) seeks a highly organized Executive Secretary to support the Chairman. The role involves managing complex calendars, coordinating meetings, preparing correspondence, and organizing travel.
Key Skills for This Role
Responsibilities
- Manage the Chairman's complex calendar, appointments, and meeting schedules
- Coordinate internal and external meetings, ensuring smooth communication with stakeholders
- Prepare professional correspondence, reports, presentations, and meeting minutes
- Organize business travel, accommodation, and itineraries
- Maintain confidential documents and sensitive information with the highest level of discretion
- Provide comprehensive executive and administrative support to facilitate efficient decision making
- Follow up on action items and coordinate with various departments to ensure timely execution
Requirements
- Bachelor's degree is preferred
- Proven experience as an Executive Secretary, Chairman Secretary, or Executive Assistant, preferably within the Real Estate Development industry
- Excellent verbal and written communication skills
- Strong organizational, time management, and multitasking abilities
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Full Job Posting
Job Overview
- Are you a highly organized, proactive, and polished Executive Secretary with a passion for supporting senior leadership? We are looking for an exceptional Chairman Executive Secretary to provide high level executive and administrative support to our Chairman while ensuring the seamless coordination
Responsibilities
- Manage the Chairman's complex calendar, appointments, and meeting schedules.
- Coordinate internal and external meetings, ensuring smooth communication with stakeholders.
- Prepare professional correspondence, reports, presentations, and meeting minutes.
- Organize business travel, accommodation, and itineraries.
- Maintain confidential documents and sensitive information with the highest level of discretion.
- Provide comprehensive executive and administrative support to facilitate efficient decision making.
- Follow up on action items and coordinate with various departments to ensure timely execution.
Requirements
- Bachelor's degree is preferred.
- Proven experience as an Executive Secretary, Chairman Secretary, or Executive Assistant, preferably within the Real Estate Development industry.
- Excellent verbal and written communication skills.
- Strong organizational, time management, and multitasking abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Application Questions
- What is your expected salary?
- What is your notice period?
Work Location
- In person
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