Executive Secretary
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Key skills for this role
About the Role
Al Rayah Driving School seeks an Executive Secretary to the Chairman to provide high-level administrative support, manage calendars, coordinate meetings, and handle correspondence in both English and Arabic.
Key Skills for This Role
Responsibilities
- Provide high level administrative and executive support to the Chairman
- Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence
- Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence
- Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items
- Serve as a communication link between the Chairman and all business units
- Draft professional letters, emails, reports, and presentations in both English and Arabic
- Handle confidential information with the highest level of professionalism and discretion
- Organize board meetings, management meetings, and executive events
- Maintain an efficient document management and filing system
- Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman
Requirements
- Bachelor's degree in Business Administration, Management, or a related field
- Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C level executives
- Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred
- Excellent command of Arabic and English (both written and spoken) is mandatory
- Strong interpersonal and communication skills
- Strong personality with ability to work independently and manage multiple priorities
- Excellent organizational, time management, and problem solving skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience preparing executive reports, presentations, and meeting minutes
- High level of integrity, professionalism, confidentiality, and attention to detail
- Ability to work under pressure and meet tight deadlines
Full Job Posting
Job Summary
- We are seeking a highly professional, proactive, and confident Executive Secretary to the Chairman to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies.
- The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC.
- The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders.
Key Responsibilities
- Provide high level administrative and executive support to the Chairman.
- Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.
- Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.
- Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items.
- Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.
- Draft professional letters, emails, reports, and presentations in both English and Arabic.
- Handle confidential information with the highest level of professionalism and discretion.
- Organize board meetings, management meetings, and executive events.
- Maintain an efficient document management and filing system.
- Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C level executives.
- Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.
- Excellent command of Arabic and English (both written and spoken) is mandatory.
- Strong interpersonal and communication skills with the confidence to coordinate with senior management.
- Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.
- Excellent organizational, time management, and problem solving skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience preparing executive reports, presentations, and meeting minutes.
- High level of integrity, professionalism, confidentiality, and attention to detail.
- Ability to work under pressure and meet tight deadlines.
Preferred Qualifications
- Experience supporting a Chairman or CEO in a multi company group.
- Familiarity with GCC business culture and corporate governance.
- Experience coordinating with government authorities and external stakeholders is an advantage.
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