Executive Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
A confidential company in Doha is seeking an Executive Secretary to provide high-level administrative support to senior management. The role involves calendar management, meeting coordination, travel arrangements, and confidential correspondence.
Key Skills for This Role
Responsibilities
- Provide high level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling
- Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation
- Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially
- Manage executive schedules, prioritize appointments, and ensure timely follow up on action items and key deliverables
- Assist in organizing corporate events, meetings, conferences, and business travel arrangements
- Handle confidential information with discretion and maintain a high level of professionalism at all times
- Support office operations and administrative processes to ensure efficiency and compliance with company policies
Requirements
- Bachelor's degree in Business Administration, Management, Human Resources, or a related field
- At least 3 5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior management
- Excellent organizational, time management, and multitasking skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
- Exceptional written and verbal communication skills in English and Arabic
- Ability to handle sensitive information with confidentiality and professionalism
- Strong attention to detail, problem solving abilities, and the capability to work independently in a fast paced environment
Full Job Posting
Overview
- We are currently seeking a highly organized and proactive Executive Secretary to join our team as part of our continued organizational growth and operational development.
- The role is responsible for providing comprehensive administrative and executive support to senior management, ensuring smooth daily operations, effective coordination, and efficient communication across departments.
Job Responsibilities
- Provide high level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence handling
- Prepare reports, presentations, meeting agendas, and minutes while maintaining accurate records and documentation
- Coordinate internal and external communications, liaising with clients, stakeholders, and department representatives professionally and confidentially
- Manage executive schedules, prioritize appointments, and ensure timely follow up on action items and key deliverables
- Assist in organizing corporate events, meetings, conferences, and business travel arrangements
- Handle confidential information with discretion and maintain a high level of professionalism at all times
- Support office operations and administrative processes to ensure efficiency and compliance with company policies
Qualifications
- Bachelor's degree in Business Administration, Management, Human Resources, or a related field
- At least 3 5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior management
- Excellent organizational, time management, and multitasking skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
- Exceptional written and verbal communication skills in English and Arabic
- Ability to handle sensitive information with confidentiality and professionalism
- Strong attention to detail, problem solving abilities, and the capability to work independently in a fast paced environment
Application Instructions
- If you have relevant experience and are interested in exploring this opportunity, please complete and submit the Application Form and submit your latest CV through Easy App.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential
Junior Accountant
Dubai, UAE
A confidential company in Dubai seeks a Junior Accountant to support daily financial tasks, maintain records, and assist with reporting. The ideal candidate has 0-2 years of experience, strong Excel skills, and a degree
General Manager – IT (Automotive Dealerships)
Jeddah, KSA
A leading automotive dealership group is seeking a General Manager – IT to lead IT strategy, digital transformation, and technology operations. The role requires strong experience with Kerridge DMS and Infor SyteLine ERP
Transaction Monitoring Analyst
Abu Dhabi, UAE
A financial crime function seeks a Transaction Monitoring Analyst to monitor transactions, conduct KYC/EDD, and investigate suspicious activity. Requires 2+ years in AML/financial crime operations and strong analytical s
Executive Assistant
Dubai, UAE
A confidential organization seeks an Executive Assistant to support the Chairman and senior leadership. The role involves managing complex schedules, sensitive communications, VIP engagements, and coordination across mul
Training Manager
Jeddah, KSA
A leading automotive organization in Saudi Arabia seeks a Training Manager to lead learning and development initiatives. You will develop training strategies, conduct needs analysis, manage LMS, and measure effectiveness
Digital Marketing Executive
Dubai, UAE
We are seeking a proactive Digital Marketing Executive with 1-3 years of experience in performance marketing and social media management. You will plan and optimize Google Ads and Meta Ads campaigns, manage social media
Specialist Exams & Assessment Development (UAEN)
Abu Dhabi Emirate, UAE
A confidential company in Abu Dhabi is seeking a Specialist in Exams & Assessment Development to develop, review, and maintain high-quality examinations and assessment materials. The role requires a Bachelor's degree in
Key Account Manager
Dubai, UAE
The company is seeking a Key Account Manager to retain top customers and nurture key relationships. The role involves managing principals, launching marketing plans, stock management, and building relationships with end
Junior Accountant
Dubai, UAE
General Manager – IT (Automotive Dealerships)
Jeddah, KSA
Transaction Monitoring Analyst
Abu Dhabi, UAE
Executive Assistant
Dubai, UAE
Training Manager
Jeddah, KSA
Digital Marketing Executive
Dubai, UAE
Specialist Exams & Assessment Development (UAEN)
Abu Dhabi Emirate, UAE
Key Account Manager
Dubai, UAE