Executive Secretary

Overview

Key Responsibilities

• Provide full secretarial and administrative support to the Vice Chairman.
• Manage and maintain the Vice Chairman's calendar, appointments, meetings, and travel arrangements.
• Prepare, draft, review, and manage correspondence, reports, presentations, and official documents.
• Organize and coordinate meetings, including preparing agendas, recording minutes, and following up on action items.
• Liaise with clients, consultants, contractors, government authorities, and internal departments on behalf of the Vice Chairman.
• Maintain confidential records, files, contracts, and corporate documentation.
• Monitor and follow up on key projects, deadlines, and executive directives.
• Screen and prioritize incoming communications, emails, and telephone calls.
• Coordinate executive visits, events, and business functions as required.
• Ensure professional handling of sensitive and confidential information at all times.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum **5–10 years of experience** as an Executive Secretary, Executive Assistant, or Personal Assistant supporting senior executives.
• Proven experience within the **construction, engineering consultancy, project management, or contracting industry**.
• Strong understanding of business correspondence, document control, and executive office operations.
• Excellent organizational, planning, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience preparing professional reports, presentations, and meeting minutes.

Skills & Competencies

• Excellent verbal and written communication skills in **Arabic and English**.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work under pressure and manage multiple priorities.
• Strong attention to detail and problem-solving skills.
• Self-motivated, proactive, and capable of working independently.

Preferred Requirements

• **Male Arab candidate preferred.**
• Experience supporting C-level executives, board members, or company owners.
• Immediate availability or ability to join on short notice.