Executive Secretary/Admin Coordinator - Real Estate (ARAB FEMALE))
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Key skills for this role
About the Role
Assist in recruitment, onboarding, and employee record maintenance while supporting HR policy development; requires a Bachelor's degree and real estate background.
Key Skills for This Role
Responsibilities
- Manage the CEO’s daily schedule, meetings, appointments, and follow ups
- Handle confidential correspondence, emails, documents, and reports on behalf of the CEO
- Provide full administrative support to the CEO, management, sales team, and office staff
- Coordinate internal meetings, prepare meeting notes, and follow up on assigned tasks
- Communicate professionally with clients, landlords, property owners, developers, suppliers, and external parties in Arabic and English
- Assist in preparing, organizing, and maintaining company documents, agreements, contracts, and records
- Support daily office operations and ensure smooth coordination between departments
- Assist with real estate admin tasks including property information, listing coordination, landlord communication, and follow up with owners
- Coordinate with listing, marketing, and sales teams to ensure property details are accurate and updated
- Support the use of real estate platforms such as Property Finder, Bayut, Dubizzle, or similar portals when required
- Assist in maintaining CRM records, client information, inquiries, leads, and follow up updates
- Handle phone calls, WhatsApp communication, emails, and client inquiries in a professional manner
Requirements
- Bilingual in Arabic and English
- Experience in real estate admin tasks
- Proficiency in Microsoft Office
- Experience with real estate platforms such as Property Finder, Bayut, Dubizzle
- Experience with CRM systems
- Strong organizational and communication skills
Full Job Posting
Responsibilities
- Manage the CEO’s daily schedule, meetings, appointments, and follow ups.
- Handle confidential correspondence, emails, documents, and reports on behalf of the CEO.
- Provide full administrative support to the CEO, management, sales team, and office staff.
- Coordinate internal meetings, prepare meeting notes, and follow up on assigned tasks.
- Communicate professionally with clients, landlords, property owners, developers, suppliers, and external parties in Arabic and English.
- Assist in preparing, organizing, and maintaining company documents, agreements, contracts, and records.
- Support daily office operations and ensure smooth coordination between departments.
- Assist with real estate admin tasks including property information, listing coordination, landlord communication, and follow up with owners.
- Coordinate with listing, marketing, and sales teams to ensure property details are accurate and updated.
- Support the use of real estate platforms such as Property Finder, Bayut, Dubizzle, or similar portals when required.
- Assist in maintaining CRM records, client information, inquiries, leads, and follow up updates.
- Handle phone calls, WhatsApp communication, emails, and client inquiries in a professional manner.
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