Executive Secretary
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Key skills for this role
About the Role
A leading healthcare organization in Abu Dhabi seeks a highly professional Executive Secretary to the CEO. The role involves managing the CEO's calendar, preparing correspondence, coordinating meetings, and handling confidential information.
Key Skills for This Role
Responsibilities
- Manage and coordinate the CEO’s calendar, appointments, meetings, and travel arrangements
- Prepare correspondence, presentations, reports, minutes of meetings, and other executive documents
- Act as the primary point of contact between the CEO and internal/external stakeholders
- Screen and prioritize incoming communications, including emails, calls, and requests
- Organize board meetings, executive committee meetings, and leadership meetings, including agenda preparation and follow up actions
- Maintain confidential records, documents, and sensitive information with the highest level of discretion
- Track and follow up on key action items, projects, and deadlines on behalf of the CEO
- Coordinate with various departments to facilitate effective communication and smooth business operations
- Prepare briefing materials and background information for meetings and presentations
- Ensure compliance with organizational policies and administrative procedures
Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field
- 3 5 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role supporting C level executives
- Excellent organizational, time management, and multitasking abilities
- Strong written and verbal communication skills in English; Arabic language skills are an advantage
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with professionalism and discretion
- Strong attention to detail and problem solving skills
- Experience working in the healthcare sector is preferred
Full Job Posting
Overview
- A leading healthcare organization in Abu Dhabi is seeking a highly professional, proactive, and well organized Executive Secretary to the CEO.
Key Responsibilities
- Manage and coordinate the CEO’s calendar, appointments, meetings, and travel arrangements.
- Prepare correspondence, presentations, reports, minutes of meetings, and other executive documents.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and prioritize incoming communications, including emails, calls, and requests.
- Organize board meetings, executive committee meetings, and leadership meetings, including agenda preparation and follow up actions.
- Maintain confidential records, documents, and sensitive information with the highest level of discretion.
- Track and follow up on key action items, projects, and deadlines on behalf of the CEO.
- Coordinate with various departments to facilitate effective communication and smooth business operations.
- Prepare briefing materials and background information for meetings and presentations.
- Ensure compliance with organizational policies and administrative procedures.
Requirements
- Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- 3–5 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role supporting C level executives.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills in English; Arabic language skills are an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail and problem solving skills.
- Experience working in the healthcare sector is preferred.
Preferred Skills
- Experience supporting CEOs, Board Members, or Senior Executives.
- Strong stakeholder management and interpersonal skills.
- Excellent meeting coordination and minute taking abilities.
- Ability to work effectively in a fast paced and dynamic environment.
- Professional demeanor with a high level of integrity and confidentiality.
- Familiarity with healthcare industry practices and governance structures is an added advantage.
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