Executive Secretary
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Key skills for this role
Key Skills for This Role
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Key Responsibilities
- Manage the Chairman's calendar, schedule meetings and appointments, and coordinate agendas, minutes, follow-up actions, and correspondence.
- Manage communications and act as a liaison between the Chairman and internal and external stakeholders.
- Coordinate departments to provide information, reports, and updates required by the Chairman.
- Maintain professional relationships with clients, partners, stakeholders, and business contacts.
- Arrange domestic and international travel, including flights, accommodation, ground transportation, and itineraries.
- Plan and coordinate meetings, corporate events, conferences, and other engagements.
- Prepare presentations, briefing materials, reports, correspondence, and other business documents.
- Conduct research and compile information to support the Chairman's decisions and strategic priorities.
- Maintain organized filing and document-management systems and handle sensitive information discreetly.
- Monitor outstanding actions and deadlines, respond to urgent matters, and support strategic initiatives and special projects.
Qualifications and Skills
- A bachelor's degree or diploma in Healthcare Administration, Nursing, medical sciences, or a related field is required.
- Two to four years of experience in a similar executive-level support role is required.
- Proficiency in Microsoft Office Suite, especially for booking and managing the Chairman's calendar, is required.
- Strong organizational, multitasking, attention-to-detail, and problem-solving skills are required.
- Professional handling of confidential information, strong interpersonal and customer service skills, and excellent English communication are required.
- UAE experience is an added advantage.
Compensation
- The role is full-time and pays AED 3,500 to AED 4,000 per month.
Workplace
- The work location is in person in Dubai.
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