Executive Personal Assistant
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Key skills for this role
About the Role
Millennium Hotels and Resorts MEA seeks an Executive Personal Assistant to provide high-level administrative support to the chairman. The role involves managing a complex calendar, coordinating travel, handling confidential matters, and liaising with stakeholders.
Key Skills for This Role
Responsibilities
- Manage the chairman's complex calendar, scheduling meetings across multiple time zones
- Screen and prioritize incoming correspondence and requests
- Handle LPOs, payments, and file submissions for the chairman's review
- Prepare reports, presentations, and documents for meetings
- Organize and coordinate domestic and international travel arrangements
- Serve as primary point of contact for internal and external communication
- Attend high level meetings and capture key points and action items
- Assist in managing and tracking progress on initiatives led by the chairman's office
Requirements
- Exceptional organizational and time management skills
- Excellent written and verbal communication skills
- High proficiency in Microsoft Office Suite
- Ability to work independently with minimal supervision
- High level of discretion and confidentiality
- Strong interpersonal skills
- Ability to work under pressure and manage tight deadlines
Full Job Posting
Overview
- As the Executive Personal Assistant to the chairman, you provide high level administrative support and act as a trusted right hand.
- Ensure smooth coordination of professional engagements and personal matters while managing a demanding schedule.
Key Job Responsibilities
- Manage the chairman's complex calendar, scheduling meetings and appointments across multiple time zones.
- Screen and prioritize incoming correspondence, phone calls, and requests.
- Handle LPOs, payments, and file submissions for the chairman's review and signature.
- Prepare detailed reports, presentations, and other documents for meetings.
- Provide executive support in drafting emails and preparing communication materials.
- Conduct research and gather information on various topics.
- Organize and prepare meeting agendas, briefing materials, and minutes.
- Attend high level project meetings and ensure timely follow up on deliverables.
- Serve as primary point of contact for internal and external communication.
- Build and maintain strong relationships with key stakeholders.
- Plan and coordinate complex domestic and international travel arrangements.
- Accompany the chairman on business trips and manage logistical needs.
Skills
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem solving and decision making abilities.
- Ability to work independently with minimal supervision.
- High level of discretion, confidentiality, and professionalism.
- Strong interpersonal skills.
- Ability to work under pressure and manage tight deadlines.
Competencies
- Attention to Detail: Meticulous attention to detail, ensuring accuracy in all work.
- Adaptability: Ability to quickly adjust to shifting priorities and unforeseen challenges.
- Proactive Approach: Capable of anticipating the chairman's needs.
- High Emotional Intelligence: Ability to manage relationships effectively.
- Time Management: Excellent ability to prioritize tasks and manage the chairman's schedule.
Work Environment
- This position requires frequent travel.
- Flexibility to work extended hours, including evenings and weekends.
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