Executive Personal Assistant
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Key skills for this role
About the Role
An experienced Executive Personal Assistant is needed to support the Founder of an architecture and interior design consultancy in Dubai. The role involves managing complex diaries, coordinating international travel, handling correspondence, and providing both business and personal support.
Key Skills for This Role
Responsibilities
- Manage a complex and ever changing business and personal diary
- Coordinate domestic and international travel, including flights, accommodation, visas and itineraries
- Manage the Founder's email inbox and prioritise communications
- Prepare presentations, reports, correspondence and meeting documentation
- Coordinate executive meetings, take minutes and track follow up actions
- Act as key liaison between Founder, senior leadership, clients and external stakeholders
- Manage confidential business and personal information with discretion
- Coordinate special projects and conduct research as required
- Support management of personal properties, household service providers and lifestyle administration
- Organise business events, client meetings and executive functions
Requirements
- Minimum 5 years' experience supporting a Founder, CEO or C suite Executive
- Previous experience as an Executive Assistant or Executive Personal Assistant
- Exceptional organisational and time management skills
- Outstanding written and verbal communication skills
- Strong attention to detail and ability to multitask
- Proactive, solutions focused approach
- High levels of professionalism, integrity and discretion
- Advanced proficiency in Microsoft Office Suite
- Experience coordinating complex international travel and executive schedules
Full Job Posting
About the Opportunity
- An exciting opportunity for an experienced Executive Personal Assistant to support the Founder of a well established Architecture and Interior design consultancy in Dubai.
- This role involves balancing executive business support with high level personal assistance in a fast paced environment.
Key Responsibilities
- Managing a complex and ever changing business and personal diary
- Coordinating domestic and international travel, including flights, accommodation, visas and itineraries
- Managing the Founder's email inbox and prioritising communications
- Preparing presentations, reports, correspondence and meeting documentation
- Coordinating executive meetings, taking minutes and tracking follow up actions
- Acting as key liaison between Founder, senior leadership, clients and external stakeholders
- Managing confidential business and personal information with discretion
- Coordinating special projects and conducting research as required
- Supporting management of personal properties, household service providers and lifestyle administration
- Organising business events, client meetings and executive functions
- Providing comprehensive administrative support across business and personal matters
About You
- Minimum 5 years' experience supporting a Founder, CEO or C suite Executive
- Previous experience as an Executive Assistant or Executive Personal Assistant
- Exceptional organisational and time management skills
- Outstanding written and verbal communication skills
- Strong attention to detail and ability to multitask
- Proactive, solutions focused approach with ability to anticipate needs
- High levels of professionalism, integrity and discretion
- Advanced proficiency in Microsoft Office Suite
- Experience coordinating complex international travel and executive schedules
- Previous UAE experience preferred but not essential
What's on Offer
- Salary AED 18,000 25,000 per month depending on experience
- Full time position based in Dubai
- Standard working hours Monday to Friday with flexibility required
- Opportunity to work directly alongside the Founder in a trusted, high impact role
- Exposure to executive level decision making and strategic business operations
- Varied and fast paced position
- Collaborative, professional and supportive working environment
- Excellent opportunity for long term career development and progression
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