Executive Office Administrator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
To provide administrative, coordination and operational support to the Executive Office, assisting the Chairman, Chief of Staff and Executive Assistant in ensuring efficient document management, executive communications, meeting administration, action tracking and day-to-day office operations.
Key Skills for This Role
Full Job Posting
Overview
To provide administrative, coordination and operational support to the Executive Office, assisting the Chairman, Chief of Staff and Executive Assistant in ensuring efficient document management, executive communications, meeting administration, action tracking and day-to-day office operations.
The role requires exceptional organisation, discretion, responsiveness and strong follow-through.
Join the Executive Office and play a key role in supporting the Chairman, Chief of Staff, and Executive Assistant.
We are looking for a highly organised, proactive professional who can manage executive documentation, coordinate meetings, track key actions, and ensure smooth communication across the organisation.
Key Responsibilities
- Manage executive documents, approvals, and filing systems.
- Coordinate meetings, prepare agendas, and record minutes.
- Track action items and follow up with stakeholders.
- Draft executive correspondence and communications.
- Liaise with departments to ensure timely submissions and updates.
- Support day-to-day Executive Office operations and special projects.
- Maintain strict confidentiality and professionalism.
Requirements
- 3–5 years of experience in Executive Administration or Office Coordination.
- Strong minute-taking, organisation, and follow-up skills.
- Excellent written and verbal English communication.
- Advanced Microsoft Office skills.
- Ability to work effectively in a fast-paced executive environment.
- UAE experience preferred.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Millennium Hotels and Resorts MEA
Executive Personal Assistant
Dubai, UAE
Millennium Hotels and Resorts MEA is seeking an Executive Personal Assistant to the Chairman, providing high-level administrative support and managing complex schedules, travel, and confidential matters. The ideal candid
Executive Personal Assistant
Dubai, UAE
Millennium Hotels and Resorts MEA seeks an Executive Personal Assistant to provide high-level administrative support to the chairman. The role involves managing a complex calendar, coordinating travel, handling confident
UAE National Talent Pool
Dubai, UAE
Millennium Hotels and Resorts MEA is building a talent pool for UAE Nationals across various departments including HR, Finance, Sales, and Operations. Suitable for fresh graduates and experienced professionals holding a
Director of Partnerships - UAE National
Dubai, UAE
Millennium Hotels & Resorts is seeking a commercially driven Director of Partnerships to lead strategic alliances across the Middle East and Africa region. The role involves identifying, negotiating, and managing partner
Finance Manager - Real Estate | UAE National
Dubai, UAE
Millennium Hotels and Resorts MEA is seeking a Finance Manager for the Real Estate department in Dubai. The role involves overseeing financial operations, managing financial data, and contributing to financial goals. Res
Finance Manager - Real Estate | UAE National
Dubai, UAE
Millennium Hotels and Resorts MEA seeks a Finance Manager for its Real Estate department to oversee financial operations, manage financial data, and contribute to achieving financial goals. Responsibilities include finan
Director of Partnerships - UAE National
Dubai, UAE
Millennium Hotels & Resorts seeks a commercially driven Director of Partnerships to lead strategic alliances across the Middle East and Africa. The role involves identifying, negotiating, and managing partnerships with a
Finance Manager - Real Estate
Dubai, UAE
Millennium Hotels and Resorts MEA seeks a Finance Manager for its Real Estate department. The role oversees financial operations, including revenue recognition, vendor payments, lease agreements, and property expenses. R
Executive Personal Assistant
Dubai, UAE
Executive Personal Assistant
Dubai, UAE
UAE National Talent Pool
Dubai, UAE
Director of Partnerships - UAE National
Dubai, UAE
Finance Manager - Real Estate | UAE National
Dubai, UAE
Finance Manager - Real Estate | UAE National
Dubai, UAE
Director of Partnerships - UAE National
Dubai, UAE
Finance Manager - Real Estate
Dubai, UAE