Executive Office Administrator
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Key skills for this role
About the Role
Millennium Hotels and Resorts MEA seeks an Executive Office Administrator to support the Chairman, Chief of Staff, and Executive Assistant. The role involves managing executive documents, coordinating meetings, tracking action items, and ensuring smooth office operations.
Key Skills for This Role
Responsibilities
- Manage executive documents, approvals, and filing systems
- Coordinate meetings, prepare agendas, and record minutes
- Track action items and follow up with stakeholders
- Draft executive correspondence and communications
- Liaise with departments to ensure timely submissions and updates
- Support day to day Executive Office operations and special projects
- Maintain strict confidentiality and professionalism
Requirements
- 3–5 years of experience in Executive Administration or Office Coordination
- Strong minute taking, organisation, and follow up skills
- Excellent written and verbal English communication
- Advanced Microsoft Office skills
- Ability to work effectively in a fast paced executive environment
- UAE experience preferred
Full Job Posting
Overview
- To provide administrative, coordination and operational support to the Executive Office, assisting the Chairman, Chief of Staff and Executive Assistant in ensuring efficient document management, executive communications, meeting administration, action tracking and day to day office operations.
- The role requires exceptional organisation, discretion, responsiveness and strong follow through.
Key Responsibilities
- Manage executive documents, approvals, and filing systems.
- Coordinate meetings, prepare agendas, and record minutes.
- Track action items and follow up with stakeholders.
- Draft executive correspondence and communications.
- Liaise with departments to ensure timely submissions and updates.
- Support day to day Executive Office operations and special projects.
- Maintain strict confidentiality and professionalism.
Requirements
- 3–5 years of experience in Executive Administration or Office Coordination.
- Strong minute taking, organisation, and follow up skills.
- Excellent written and verbal English communication.
- Advanced Microsoft Office skills.
- Ability to work effectively in a fast paced executive environment.
- UAE experience preferred.
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