Executive Assistant to the Chairman
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Key skills for this role
About the Role
Ali Al Mulla Group is seeking a professional Chairman's Assistant to provide direct administrative and executive support to the Chairman. The role involves managing schedules, coordinating meetings, handling confidential documents, and ensuring smooth office operations.
Key Skills for This Role
Responsibilities
- Manage the Chairman's daily calendar, appointments, and meeting schedules
- Coordinate internal and external meetings, travel arrangements, and business events
- Prepare reports, presentations, correspondence, and meeting minutes
- Handle confidential documents and sensitive information with professionalism
- Follow up on tasks, projects, and pending matters on behalf of the Chairman
- Coordinate with departments, clients, and external stakeholders as required
- Screen calls, emails, and visitors professionally
- Organize office files, records, and administrative documentation
- Assist in personal and business related coordination when required
- Ensure smooth day to day administrative operations for the Chairman's office
Requirements
- UAE National (Emirati) preferred
- Bachelor's degree or relevant administrative experience
- Strong communication skills in English and Arabic
- Excellent organizational and time management skills
- Proficient in Microsoft Office applications
- Ability to maintain confidentiality and professionalism at all times
Full Job Posting
Job Summary
- We are seeking a professional and highly organized Chairman's Assistant to provide direct administrative and executive support to the Chairman.
- The ideal candidate should be proactive, confidential, detail oriented, and capable of managing schedules, communications, and daily coordination efficiently.
Key Responsibilities
- Manage the Chairman's daily calendar, appointments, and meeting schedules.
- Coordinate internal and external meetings, travel arrangements, and business events.
- Prepare reports, presentations, correspondence, and meeting minutes.
- Handle confidential documents and sensitive information with professionalism.
- Follow up on tasks, projects, and pending matters on behalf of the Chairman.
- Coordinate with departments, clients, and external stakeholders as required.
- Screen calls, emails, and visitors professionally.
- Organize office files, records, and administrative documentation.
- Assist in personal and business related coordination when required.
- Ensure smooth day to day administrative operations for the Chairman's office.
Requirements
- UAE National (Emirati) preferred.
- Male candidate preferred.
- Bachelor's degree or relevant administrative experience.
- Strong communication skills in English and Arabic.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office applications.
- Ability to maintain confidentiality and professionalism at all times.
- Previous experience as Executive Assistant or Personal Assistant is an advantage.
Work Location
- In person
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