Executive Assistant to the CEO
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Key skills for this role
About the Role
A confidential company in Dubai seeks an Executive Assistant to the CEO for a full-time, on-site role providing direct support to the CEO. The role requires fluency in Malayalam and Tamil, strong executive support experience, and willingness for international travel.
Key Skills for This Role
Responsibilities
- Provide direct executive support to the CEO, serving as the CEO's trusted right hand
- Oversee complex calendars, communications, and business priorities
- Manage client relationships and coordinate regular travel across the UK and Europe
- Handle confidential information with discretion
- Ensure seamless office and executive operations
- Enable the CEO and leadership team to focus on strategic growth
Requirements
- Strong experience in Executive Administrative Assistance and Executive Support, preferably supporting C level leaders
- Proficiency in Diary Management, including complex calendar coordination across time zones and meeting logistics
- Hands on experience with Expense Reports and related documentation, ensuring accuracy and compliance with company policies
- Solid Administrative Assistance skills, including document preparation, filing, and office coordination
- Excellent written and verbal communication skills in English
- High level of discretion, integrity, and ability to handle confidential information responsibly
- Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast paced environment
- Advanced proficiency with productivity tools (e.g., MS Office or Google Workspace, calendar and conferencing platforms)
- Fluency in Malayalam and Tamil is a must
Full Job Posting
Role Description
- This is a full time, on site role based in Bay Square in Business Bay, Dubai, United Arab Emirates, providing direct executive support to the CEO.
- This role serves as the CEO's trusted right hand, combining executive support with strategic client and stakeholder management.
- The successful candidate will oversee complex calendars, communications, and business priorities while managing client relationships and coordinating regular travel across the UK and Europe.
- This proactive, detail oriented professional will handle confidential information with discretion, ensure seamless office and executive operations, and enable the CEO and leadership team to focus on strategic growth.
- The role requires regular international travel opportunities across Europe.
Qualifications
- Strong experience in Executive Administrative Assistance and Executive Support, preferably supporting C level leaders.
- Proficiency in Diary Management, including complex calendar coordination across time zones and meeting logistics.
- Hands on experience with Expense Reports and related documentation, ensuring accuracy and compliance with company policies.
- Solid Administrative Assistance skills, including document preparation, filing, and office coordination.
- Excellent written and verbal communication skills in English; additional languages are an advantage.
- High level of discretion, integrity, and ability to handle confidential information responsibly.
- Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast paced environment.
- Advanced proficiency with productivity tools (e.g., MS Office or Google Workspace, calendar and conferencing platforms).
- Previous experience in Dubai or the wider GCC region is preferred; familiarity with local business practices is beneficial.
- Bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.
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