Executive Assistant to GM / Operations Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
You Smart Communication Networks LLC is seeking an Executive Assistant to the GM / Operations Coordinator in Dubai. The role involves executive support, project coordination, customer communication, documentation, and operations support.
Key Skills for This Role
Responsibilities
- Assist the GM with daily operational activities
- Manage the GM's calendar, appointments, meetings, and reminders
- Prepare meeting agendas and record meeting minutes
- Follow up on pending tasks until completion
- Prioritize daily work and coordinate activities
- Monitor ongoing projects across the UAE
- Collect daily progress reports from engineers and site supervisors
- Update project trackers and dashboards
- Follow up on project deadlines
- Ensure customer commitments are met
- Coordinate with procurement and technical teams
- Update customers regarding project progress
Requirements
- Excellent English communication skills
- Arabic is an advantage
- Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Excellent computer and typing skills
- Strong organizational skills
- Excellent time management
- Ability to manage multiple tasks simultaneously
- High attention to detail
- Professional communication skills
- Positive attitude and willingness to learn
- Ability to work independently with minimal supervision
Full Job Posting
About Us
- You Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.
- We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.
Key Responsibilities Executive Support
- Assist the GM with daily operational activities.
- Manage the GM's calendar, appointments, meetings, and reminders.
- Prepare meeting agendas and record meeting minutes.
- Follow up on pending tasks until completion.
- Prioritize daily work and coordinate activities.
Project Coordination
- Monitor ongoing projects across the UAE.
- Collect daily progress reports from engineers and site supervisors.
- Update project trackers and dashboards.
- Follow up on project deadlines.
- Ensure customer commitments are met.
- Coordinate with procurement and technical teams.
Customer Communication
- Update customers regarding project progress.
- Respond professionally to emails, WhatsApp messages, and phone calls.
- Schedule customer meetings.
- Coordinate maintenance visits.
- Handle customer complaints professionally.
Documentation & Administration
- Maintain project documentation.
- Organize quotations, LPOs, invoices, contracts, warranties, and reports.
- Prepare professional letters and correspondence.
- Ensure all documents are filed correctly.
- Maintain digital records and cloud storage.
Operations Support
- Coordinate with technicians regarding daily schedules.
- Track attendance and leave records.
- Monitor material requests.
- Follow up on purchase requests.
- Assist in inventory documentation.
- Support HR and recruitment activities.
Business Reporting
- Prepare daily reports for the GM including: Daily project status, Pending customer issues, Staff attendance, Sales follow ups, Outstanding quotations, Procurement status, Material shortages, Cash collection follow ups, Tasks completed, Pending action items.
AI & Technology Support
- Use AI tools to improve productivity.
Required Skills
- Excellent English communication skills.
- Arabic is an advantage.
- Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
- Excellent computer and typing skills.
- Strong organizational skills.
- Excellent time management.
- Ability to manage multiple tasks simultaneously.
- High attention to detail.
- Professional communication skills.
- Positive attitude and willingness to learn.
- Ability to work independently with minimal supervision.
Personal Qualities
- Honest and trustworthy
- Highly organized
- Self motivated
- Fast learner
- Proactive
- Professional
- Reliable
- Customer focused
- Detail oriented
- Able to maintain confidentiality
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at You Smart
Business Development Executive / Outdoor Sales Executive
Dubai, UAE
You Smart Communication Networks LLC seeks a motivated Outdoor Sales Executive to drive business growth in Smart Home and ELV systems across Dubai and the UAE. The role involves field sales, client visits, lead generatio
Admin Assistant (Arabic Speaking Only)
Dubai, UAE
You Smart Communication Networks seeks an Arabic-speaking Admin Assistant for daily project updates, customer communication, and document management. The role requires fluency in Arabic and English, strong organizational
Digital Sales Executive (Indoor Sales & Customer Engagement)
Dubai, UAE
You Smart Communication Networks LLC is hiring a Digital Sales Executive to manage online inquiries, promote Smart Home and ELV solutions, and convert digital leads into sales. The role combines indoor sales, customer en
Light Vehicle Driver cum Technician
Dubai, UAE
You Smart Communication Networks LLC is hiring a Driver cum Technician to transport engineers and materials to project sites and assist with Smart Home and ELV installations across the UAE. The role combines driving duti
Administrative Assistant
Dubai, UAE
You Smart Communication Networks LLC seeks an organized Admin Assistant to support operations in smart home and ELV systems. Responsibilities include customer updates, data entry, and document management. Arabic speaking
Social Media Executive- Arabic Speaker Candidate Only
Dubai, UAE
You Smart is hiring an Arabic-speaking Social Media Executive to create, curate, and manage content across platforms like Facebook, Instagram, and TikTok. The role requires strong knowledge of social media trends and gra
Light Vehicle Driver cum Technician
Dubai, UAE
You Smart Communication Networks LLC is hiring a Driver Cum Technician in Dubai. You will transport engineers and materials to project sites and assist with Smart Home and ELV installations. Requires driving skills and b
Social Media Executive- Arabic Speaker Candidate Only
Dubai, UAE
You Smart is hiring an Arabic-speaking Social Media Executive to manage social media platforms. The role involves creating content, scheduling posts, monitoring engagement, and running paid campaigns. Candidates should h
Business Development Executive / Outdoor Sales Executive
Dubai, UAE
Admin Assistant (Arabic Speaking Only)
Dubai, UAE
Digital Sales Executive (Indoor Sales & Customer Engagement)
Dubai, UAE
Light Vehicle Driver cum Technician
Dubai, UAE
Administrative Assistant
Dubai, UAE
Social Media Executive- Arabic Speaker Candidate Only
Dubai, UAE
Light Vehicle Driver cum Technician
Dubai, UAE
Social Media Executive- Arabic Speaker Candidate Only
Dubai, UAE