Executive Assistant to Chief Executive Officer
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Key skills for this role
About the Role
A confidential non-profit foundation in Abu Dhabi is seeking an experienced Executive Assistant to support the CEO. The role involves managing the CEO's calendar, coordinating meetings, handling correspondence, and supporting strategic initiatives.
Key Skills for This Role
Responsibilities
- Manage the CEO’s calendar, scheduling meetings, and priorities to maximize efficiency and productivity
- Act as a primary point of contact for the Foundation and CEO, managing correspondence including emails, phone calls, and official communications
- Lead end to end meeting coordination, prepare agendas, briefing materials, and presentations, recording minutes, and ensuring timely follow up and closure of action items
- Support the CEO on strategic initiatives, research, priority projects, and reporting, ensuring alignment with organizational goals
- Coordinate travel arrangements, including flights, accommodation, visas, and ground transportation
- Coordinate and build strong relationships with internal teams, partners, suppliers, and external stakeholders (including government entities)
- Maintain accurate internal and external records and organize filing systems (digital and physical)
- Implement and maintain administrative procedures, systems that improve efficiency and consistency
- Oversee daily office operations, including supplies procurement, maintenance, facility management and vendor relationships
- Coordinate internal meetings, employee onboarding, company communications, and implementing policies
- Represent the Foundation at external events, job fairs, and inclusion focused forums when required
Requirements
- Minimum 5 years’ work experience in an Executive Assistant or similar administrative role, preferably supporting senior leadership or a CEO
- Strong proficiency in Administrative Assistance skills, including document preparation, data entry, record keeping, and effective use of office productivity tools (e.g., MS Office, Monday.com)
- Excellent written and verbal communication skills in English and Arabic (mandatory)
- Strong interpersonal skills and the ability to work with diverse stakeholders in a culturally sensitive manner
- High level of integrity, discretion, and professionalism in handling confidential information and sensitive issues
- Strong organizational, time management, and problem solving skills, with the ability to work independently and manage multiple priorities
- Bachelor’s degree in Business Administration, Management, Communications, HR or a related field
- Previous experience in the non profit sector or social impact organizations (preferable)
Full Job Posting
Role Description
- This is a full time, on site role for an Abu Dhabi based non profit Foundation working directly with the Chief Executive Officer (CEO).
- Manage the CEO’s calendar, scheduling meetings, and priorities to maximize efficiency and productivity.
- Act as a primary point of contact for the Foundation and CEO, managing correspondence including emails, phone calls, and official communications.
Responsibilities
- Lead end to end meeting coordination, prepare agendas, briefing materials, and presentations, recording minutes, and ensuring timely follow up and closure of action items.
- Support the CEO on strategic initiatives, research, priority projects, and reporting, ensuring alignment with organizational goals.
- Coordinate travel arrangements, including flights, accommodation, visas, and ground transportation.
- Coordinate and build strong relationships with internal teams, partners, suppliers, and external stakeholders (including government entities), ensuring effective communication and follow through on key initiatives.
- Maintain accurate internal and external records and organize filing systems (digital and physical) to ensure easy access to information.
- Implement and maintain administrative procedures, systems that improve efficiency and consistency.
- Oversee daily office operations, including supplies procurement, maintenance, facility management and vendor relationships.
- Coordinate internal meetings, employee onboarding, company communications, and implementing policies.
- Represent the Foundation at external events, job fairs, and inclusion focused forums when required.
Qualifications
- Minimum 5 years’ work experience in an Executive Assistant, or similar administrative role, preferably supporting senior leadership or a CEO.
- Strong proficiency in Administrative Assistance skills, including document preparation, data entry, record keeping, and effective use of office productivity tools (e.g., MS Office, Monday.com etc).
- Excellent written and verbal communication skills in English and Arabic (mandatory)
- Strong interpersonal skills and the ability to work with diverse stakeholders in a culturally sensitive manner.
- High level of integrity, discretion, and professionalism in handling confidential information and sensitive issues.
- Strong organizational, time management, and problem solving skills, with the ability to work independently and manage multiple priorities.
- Bachelor’s degree in Business Administration, Management, Communications, HR or a related field.
- Previous experience in the non profit sector or social impact organizations (preferable)
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