Executive Assistant to C-Suite Executives
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Key skills for this role
About the Role
The Arts Club Dubai is seeking an Executive Assistant to provide high-level administrative support to C-suite executives, including the CEO. The role involves calendar management, travel coordination, and project support.
Key Skills for This Role
Responsibilities
- Provide dedicated administrative support to the CEO, including proactive calendar management, scheduling, and coordination of meetings
- Serve as primary liaison between executives, senior leadership, and key stakeholders
- Prepare, draft, and manage correspondence, reports, presentations, and briefing materials
- Plan, organize, and manage complex domestic and international travel arrangements
- Maintain organized records of documents, contracts, and reports
- Coordinate and support planning of corporate events, off site meetings, and internal functions
- Support execution of strategic initiatives and special projects
- Maintain strict confidentiality and discretion in handling all business matters
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or similar high level administrative role supporting C suite executives
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication skills with professional business correspondence etiquette
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
- Demonstrated ability to exercise sound judgment, discretion, and confidentiality
- Experience in complex scheduling and international travel coordination
- Bachelor's degree preferred; equivalent experience may be considered
Full Job Posting
About the Role
- The Executive Assistant provides comprehensive, high level administrative and organizational support to C suite executives, including the CEO.
- Acting as a trusted partner, the Executive Assistant ensures smooth management of executive operations, communications, and strategic priorities.
Executive Support
- Provide dedicated administrative support to the CEO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
- Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
- Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
- Ensure executives are well prepared for meetings by compiling agendas, supporting documents, and post meeting follow up on action items.
Operational Coordination
- Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
- Coordinate and support the planning of corporate events, off site meetings, and internal functions for the executive office.
- Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
Project and Communication Management
- Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
- Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
- Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
What We Are Looking For
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar high level administrative role supporting C suite executives.
- Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
- Strong written and verbal communication skills, with professional business correspondence etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
- Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
- Experience in complex scheduling and international travel coordination.
- Bachelor's degree preferred; equivalent experience may be considered.
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