Executive Assistant
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Key skills for this role
About the Role
SIHAMCO is seeking an Executive Assistant to support the CEO in a fast-paced F&B organization in Riyadh. The role involves complex calendar management, meeting preparation, stakeholder coordination, travel arrangements, and administrative support.
Key Skills for This Role
Responsibilities
- Manage a complex and frequently changing calendar, including meetings, travel, and events
- Prepare and organize materials for meetings such as agendas, presentations, briefing notes
- Attend key meetings when required, take minutes, and follow up on action items
- Handle confidential documents and communications with the utmost discretion
- Act as a liaison between the CEO and internal/external stakeholders
- Draft high quality correspondence, reports, and internal communications on behalf of the CEO
- Assist in tracking strategic initiatives and ensure deliverables are met
- Coordinate with department heads, business units, and partners in a matrix structure
- Organize complex domestic and international travel itineraries
- Coordinate leadership offsites, team meetings, and corporate events
- Oversee expenses, approvals, and budget tracking related to the executive office
- Provide ad hoc support to the CEO across operational, strategic, commercial, personal and administrative matters
Requirements
- Bachelor's degree in Business Administration or Secretarial Administration
- 5+ years of work experience in a Food & Beverage or Hospitality environment as an Executive Assistant or Front of House, Communications and Concierge role
- Fluent in English; Arabic is an advantage
- Strong understanding of matrix organizations and ability to navigate cross functional environments
- Excellent verbal and written communication skills with a professional and diplomatic demeanor
- Proficiency in Google Workspace and communication/project tools
- Ability to handle pressure, meet deadlines, and maintain confidentiality at all times
- High level of adaptability, discretion, and emotional intelligence
Full Job Posting
Job Summary
- We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the Chief Executive Officer (CEO) in a fast paced, matrixed F&B organization.
- This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion.
- Preference will be given to candidates who have experience in a hospitality environment.
Key Responsibilities Executive Support
- Manage a complex and frequently changing calendar, including meetings, travel, and events.
- Prepare and organize materials for meetings such as agendas, presentations, briefing notes.
- Attend key meetings when required, take minutes, and follow up on action items.
- Handle confidential documents and communications with the utmost discretion.
Key Responsibilities Communication & Coordination
- Act as a liaison between the CEO and internal/external stakeholders across departments, regions, and levels of seniority.
- Draft high quality correspondence, reports, and internal communications on behalf of the CEO.
- Ensure timely flow of information between the CEO’s office and cross functional teams.
Key Responsibilities Project & Stakeholder Management
- Assist in tracking strategic initiatives and ensure deliverables are met by relevant stakeholders.
- Coordinate with department heads, business units, and partners in a matrix structure.
- Support the CEO in managing logistics and documentation.
Key Responsibilities Travel & Events
- Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas.
- Coordinate leadership offsites, team meetings, and corporate events.
Key Responsibilities Administrative Excellence
- Oversee expenses, approvals, and budget tracking related to the executive office.
- Maintain filing systems, contact databases, and document archives.
Key Responsibilities Ad Hoc Support
- Provide ad hoc support to the CEO across operational, strategic, commercial, personal and administrative matters as required.
- Undertake additional projects, assignments, and other cognate duties as delegated by the CEO.
- Demonstrate flexibility and adaptability in responding to evolving business needs and executive priorities.
Requirements
- Bachelor’s degree in Business Administration or Secretarial Administration.
- 5+ years of work experience in a Food & Beverage or Hospitality environment as an Executive Assistant or Front of House, Communications and Concierge role.
- Fluent in English, Arabic is an advantage.
- Strong understanding of matrix organizations and ability to navigate cross functional environments.
- Excellent verbal and written communication skills with a professional and diplomatic demeanor.
- Proficiency in Google Workspace, and communication/project tools.
- Ability to handle pressure, meet deadlines, and maintain confidentiality at all times.
- High level of adaptability, discretion, and emotional intelligence.
About The Group
- SIHAMCO is a strategic partner operating under the General Entertainment Authority (GEA), National Events Center (NEC), Riyadh Season and Jeddah Season since 2019.
- Since 2008, we’ve been designing, constructing, and operating exceptional experiences that blend local authenticity with global standards.
- All brands under SIHAMCO are homegrown Saudi concepts, fully developed in house.
Benefits
- Competitive salary packages – aligned with market standards and experience
- Visa (1 year temp) & Flights into the country for non citizens
- Accommodation
- Transportation Allowance
- Career development & Internal promotions
- Creative & collaborative work culture
- Exposure to high end hospitality & entertainment concepts
- Experience working on premium events within The Groves, Riyadh Season
- Cultural diversity – join a team of passionate professionals from around the world
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